Administrative Associate – Administration

uNaice GmbH

Managing administrative tasks related to customer onboarding, financial management, and internal processes at uNaice, a pioneer in automated content production. Engaging with clients from initial contact to success management.

Posted 7/20/2026part-timeRemote • 🇩🇪 GermanyJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong quotation management and cost calculation skills, with a solid understanding of financial statements and liquidity management. Proficient in using online tools and Google Workspace to facilitate effective communication and administrative processes.

Highest-signal resume keywords

Quotation ManagementCost CalculationLiquidity ManagementGoogle Workspace ProficiencyFinancial Statement Interpretation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Cost CalculationBalance Sheet InterpretationProfit & Loss Statement UnderstandingInvoicing ManagementAccounts Receivable ManagementAccounts Payable Management

Soft Skills

Motivated to LearnTenacious Problem-SolvingReliable Communication

Tools & Technologies

Google WorkspaceOnline Tools

Industry Keywords

Quotation ManagementLiquidity ManagementSales AdministrationCustomer Onboarding

About the role

Key responsibilities & impact

Responsible for quotation/offer management
Transform production specifications into accurate cost calculations and quotations
Prepare offers so customers can clearly understand what they will receive
Liquidity management
Ensure the company always maintains sufficient liquidity
Includes invoicing, dunning/collections, and accounts receivable and payable management
Act as the administrative link between sales and production with customer contact
Manage the administrative onboarding of our customers and ensure a smooth handover to production

Requirements

What you’ll need

Ideally a solid commercial/business education (e.g., apprenticeship or equivalent)
A university degree is not required but may be beneficial for further career opportunities within uNaice
Proficient with internet use and online tools
Familiarity with Google Workspace (G Suite) preferred over Office 365
Able to correctly read and interpret a balance sheet
Know where the relevant figures appear in the profit & loss statement (P&L)
Understand the difference between margin (markup) and gross profit
Can quickly validate calculations using a simple rule-of-three
Reliable, fast, and highly motivated to learn and develop
Tenacious when facing new challenges and tasks
Speak English fluently and write without errors
Ambitious to pursue further training, learn, grow, and take on new challenges over time
Characterized by an AI-first work ethic and methodology

Benefits

Comp & perks

100% remote work
Regular in-person meetings at least once per year
Occasional quarterly in-person team meetings, depending on project needs
Career opportunities: After at least one year of employment and two A-evaluations, you become eligible for a four-level specialist career track (E4–E1)
From specialist career level E3, optional training to become a team leader is available
Time-autonomous working: You generally set your own working hours, provided they align with client and team collaboration needs
Company pension scheme (optional)