Staffing Coordinator

UMass Memorial Health

Staffing Coordinator managing scheduling and staffing needs for healthcare organization UMass Memorial Health. Identifying staffing needs and ensuring efficient staffing and payroll processes.

Posted 7/23/2026full-timeLeominster • Massachusetts • 🇺🇸 United StatesLead💰 $17 - $31 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in staffing management within healthcare settings, utilizing automated scheduling systems to optimize staffing allocations and ensure compliance with budgetary goals. Strong organizational and communication skills facilitate effective collaboration with nursing staff and management.

Highest-signal resume keywords

Staffing ExperienceAutomated Scheduling SystemsOrganizational SkillsInterpersonal SkillsBasic Medical Terminology

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Staffing ManagementData EntryProductivity ReportingAttendance TrackingPayroll Coordination

Soft Skills

Attention to DetailFollow Up SkillsCommunication SkillsRelationship Building

Tools & Technologies

Automated Scheduling SystemMS Office ApplicationsPeopleSoft

Industry Keywords

Healthcare OrganizationPatient FlowStaffing AllocationsBudgetary Goals

About the role

Key responsibilities & impact

Identifies staffing needs and confers with appropriate managers throughout the day
Responsible for the accurate entry in the automated scheduling system
Compiles daily staffing information and discusses with the appropriate manager or director
Participates in daily Patient Flow bed meeting “huddles”
Makes calls to fill staffing needs
Validates constant observation needs and communicates with charge nurses any changes in staffing needs
Identifies overtime staffing and participates in reduction of expenses
In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals
Coordinates payroll data entry, completion of automated time card and People Soft sheets
Functions as a “superuser” with automated scheduling system
Compiles productivity reports, attendance calendars, and overtime reports
Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO)
Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants
Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors

Requirements

What you’ll need

High school diploma or equivalent
Knowledge of basic medical terminology
Strong organizational skills and attention to detail
Strong follow up skills
Strong interpersonal and communication skills
Ability to build and maintain positive working relationships
Basic knowledge of MS Office applications and the ability to learn new software programs rapidly
Knowledge of automated scheduling systems
Ability to read, write and speak clearly in English
Minimum three (3) years of staffing experience in a healthcare organization

Benefits

Comp & perks

This position may have a signing bonus available