Nursing Administration Coordinator, Per Diem

UMass Memorial Health

Nursing Administration Coordinator managing staffing and scheduling for nursing units at UMass Memorial Health. Ensuring optimal staffing levels and performing administrative duties using KRONOS and scheduling technology.

Posted 4/16/2026part-timeWorcester • Massachusetts • 🇺🇸 United StatesJuniorMid-Level💰 $18 - $33 per hourWebsite

About the role

Key responsibilities & impact

Manages the Hospital’s sick line for Nursing
Records appropriately in Kronos to update the needs of each unit
Uses Kronos technology to fill schedule holes to bring up to optimum staffing levels
Prepares and updates schedules in the electronic scheduling system to achieve appropriate staffing levels set by nursing administration
Assists in the completion of weekly data entry process in preparation for Payroll
May perform secretarial and administrative support duties for the assigned Nurse Manager(s) and unit(s)
Reviews staffing grids for each of the units and communicates with units to ensure appropriate staffing levels at the beginning of each shift
Manages the sick call line for the Nursing units
Prepares daily sign-in sheets for staff in areas using Kronos
Updates the active schedule in KRONOS with changes on a daily basis
Assists in the completion of the weekly data entry process in preparation for Payroll
Obtains management authorization for all overtime, time-off requests, shift trades and vacation requests
Makes managers aware of any abnormal or unusual trends seen within the data including, but not limited to, absenteeism, overtime and requests for more or less shifts
Assists with covering staffing vacancies created by sick calls, unanticipated leaves, and personal time
Makes calls to staff to request additional shifts
Maintains records for all leaves of absence, special requests and requests for schedule changes
Maintains knowledge of current UMMHC policies and practices
Ensures the efficient implementation and modification of database systems required for staffing and scheduling
Informs management of any unauthorized usage of scheduled time potentially resulting in budget variances
Maintains knowledge of current products, database management techniques and related information systems technology
Assists with the development and implementation of database management policies and standards for efficient quality control and data administration

Requirements

What you’ll need

High school diploma or GED required
Ability to prepare routine administrative paperwork
Knowledge of planning and scheduling techniques
Knowledge of basic accounting and computer skills
Ability to communicate effectively, both orally and in writing
Good organizational and record maintenance skills
2 year’s experience in healthcare related field preferred
Experience with ANSOS and KRONOS preferred

Benefits

Comp & perks

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entryscheduling techniquesaccounting skillsrecord maintenance

Soft Skills

communication skillsorganizational skills

Certifications

high school diplomaGED