UMass Memorial Health

Nursing Administration Coordinator, Per Diem

UMass Memorial Health

part-time

Posted on:

Location Type: Office

Location: Worcester • Massachusetts • United States

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Salary

💰 $18 - $33 per hour

About the role

  • Manages the Hospital’s sick line for Nursing
  • Records appropriately in Kronos to update the needs of each unit
  • Uses Kronos technology to fill schedule holes to bring up to optimum staffing levels
  • Prepares and updates schedules in the electronic scheduling system to achieve appropriate staffing levels set by nursing administration
  • Assists in the completion of weekly data entry process in preparation for Payroll
  • May perform secretarial and administrative support duties for the assigned Nurse Manager(s) and unit(s)
  • Reviews staffing grids for each of the units and communicates with units to ensure appropriate staffing levels at the beginning of each shift
  • Manages the sick call line for the Nursing units
  • Prepares daily sign-in sheets for staff in areas using Kronos
  • Updates the active schedule in KRONOS with changes on a daily basis
  • Assists in the completion of the weekly data entry process in preparation for Payroll
  • Obtains management authorization for all overtime, time-off requests, shift trades and vacation requests
  • Makes managers aware of any abnormal or unusual trends seen within the data including, but not limited to, absenteeism, overtime and requests for more or less shifts
  • Assists with covering staffing vacancies created by sick calls, unanticipated leaves, and personal time
  • Makes calls to staff to request additional shifts
  • Maintains records for all leaves of absence, special requests and requests for schedule changes
  • Maintains knowledge of current UMMHC policies and practices
  • Ensures the efficient implementation and modification of database systems required for staffing and scheduling
  • Informs management of any unauthorized usage of scheduled time potentially resulting in budget variances
  • Maintains knowledge of current products, database management techniques and related information systems technology
  • Assists with the development and implementation of database management policies and standards for efficient quality control and data administration

Requirements

  • High school diploma or GED required
  • Ability to prepare routine administrative paperwork
  • Knowledge of planning and scheduling techniques
  • Knowledge of basic accounting and computer skills
  • Ability to communicate effectively, both orally and in writing
  • Good organizational and record maintenance skills
  • 2 year’s experience in healthcare related field preferred
  • Experience with ANSOS and KRONOS preferred
Benefits
  • This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entryscheduling techniquesaccounting skillsrecord maintenance
Soft Skills
communication skillsorganizational skills
Certifications
high school diplomaGED