Administrative Coordinator

UJA-Federation of New York

Administrative Coordinator providing essential support across HR and Finance functions for JSN. Assisting with financial processes, employee lifecycle administration, and office operations in a hybrid work setting.

Posted 5/8/2026part-timeNorth York • 🇨🇦 CanadaJunior💰 CA$25 - CA$28 per hourWebsite

About the role

Key responsibilities & impact

Assist with the administration of standard monthly payments and vendor setup processes
Prepare and process Electronic Funds Transfer (EFT) documentation for approval
Coordinate and prepare EFT payments for recurring monthly invoices
Verify invoice approvals and follow up where required
Track corporate credit card transactions and assist with monthly reconciliations
Maintain organized financial records and documentation
Assist with employee benefits enrolment and related documentation
Support onboarding processes, including preparation and collection of required paperwork
Maintain onboarding and probation tracking calendars for managers
Coordinate reminders for benefits and pension enrolment deadlines
Track office and kitchen supply inventory and prepare order lists
Support general office organization and tidiness
Maintain organizational calendars, including holidays and office closures
Provide general administrative support as required

Requirements

What you’ll need

Post-secondary education in Business Administration, HR, Finance, or related field preferred
1–3 years of administrative experience (full-time role)
Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage confidential and sensitive information
Strong written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
CRM Experience a bonus
Experience with: Invoice processing and basic accounting procedures
Data tracking and reconciliation support
HR administrative processes (onboarding, benefits)
Comfort working with financial data and spreadsheets

Benefits

Comp & perks

Commitment to Inclusion and Accessibility
Support a diverse candidate and employment experience
Equal opportunity employer

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Electronic Funds Transfer (EFT)invoice processingbasic accounting proceduresdata trackingreconciliation supportHR administrative processesonboardingbenefits administrationfinancial data managementspreadsheets

Soft Skills

organizational skillstime managementattention to detailaccuracyconfidentialitywritten communicationverbal communication