Clinical Contracts Manager

UBC

Managing clinical study contracts and budgets while ensuring contract management support throughout the project lifecycle at UBC. Collaborating with internal teams and external sponsors to negotiate agreements.

Posted 6/3/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage clinical study contracts and budgets.
Liaise with relevant project team, legal and other internal departments and sponsors to ensure contract management support throughout the life of the project.
Plan, initiate, and negotiate contracts and budgets directly with study sites and physicians (as appropriate).
Manage third-party vendors performing clinical contract negotiations on behalf of UBC.
Serve as the primary operational contracts point person for assigned studies.
Manage the preparation and contract negation process, including template development and translations, documentation of contract template and revision approvals, signature process, status tracking and reporting, scanning, filing and archiving original agreements.
Directly interface with sponsor project management and legal to develop investigator grants/budgets, confidentiality and study agreement templates within UBC and sponsor legal and financial guidelines.
Attend study team meetings, teleconferences, kick-off meetings, and investigator meetings, as necessary.
Appropriately escalate UBC risks associated with study agreements, investigator payments and other operational vendor contracts.
Maintain repository of operational contract templates as well as country specific budgets, requirements and timelines, and make available to project teams as needed.
Monitor changes for potential template impact.
Maintain repository of approved fallback language and apply as appropriate in negotiation process to accelerate closure.
Contribute to and/or lead improvements to contract tracking tools, metrics reporting, operational effectiveness and investigator payment administration.
Provide leadership and direction, including training, to project staff (internal and third-party vendor staff) in their communications with investigative site personnel regarding investigator agreements and budgets to ensure cooperative and effective communications between sites and UBC.
Facilitate requests for pricing and narratives related to operational contract management and investigator payments for RFI/RFPs, client presentations or other UBC business needs.
Approximately 10% travel required
Other duties as assigned by management

Requirements

What you’ll need

Bachelor's Degree, Graduate Degree preferred
Two to three years’ experience directly initiating, negotiating and executing legal and financial agreements.
Three to five years’ experience in a clinical trials environment, biotech or pharmaceutical industry.
Excellent English verbal and written communication skills
A high degree of competence in Word, Excel and other MS Office programs
Ability to manage effectively in a multi-cultural matrix environment
Must possess good organizational skills and flexibility to manage multiple priorities and take on new initiatives to support rapid growth.

Benefits

Comp & perks

Remote opportunities
Competitive salaries
Growth opportunities for promotion
401K with company match*
Tuition reimbursement
Flexible work environment
Discretionary PTO (Paid Time Off)
Paid Holidays
Employee assistance programs
Medical, Dental, and vision coverage
HSA/FSA
Telemedicine (Virtual doctor appointments)
Wellness program
Adoption assistance
Short term disability
Long term disability
Life insurance
Discount programs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementbudget negotiationclinical trial agreementsinvestigator grantstemplate developmentcontract negotiationmetrics reportinginvestigator payment administrationdocumentation managementrisk escalation

Soft Skills

communication skillsorganizational skillsleadershipflexibilitymulti-cultural managementteam collaborationproblem-solvingtraininginitiativeeffective communication

Certifications

Bachelor's DegreeGraduate Degree