U.S. Federal Solutions, Inc.

Senior Meeting, Convention and Event Planner

U.S. Federal Solutions, Inc.

full-time

Posted on:

Location Type: Hybrid

Location: Washington • Virginia • Washington • United States

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Job Level

Senior

About the role

  • Plan and execute high-visibility events such as executive sessions, leadership offsites, workshops, and professional development engagements (e.g., PDI-style events).
  • Own the full event lifecycle: concept development, stakeholder alignment, agenda build, speaker management, run-of-show, rehearsals, onsite execution, and after-action reporting.
  • Manage venues, room blocks, audio/visual, security considerations, visitor access, base entry coordination, and all logistics required for smooth delivery.
  • Facilitate cross-functional coordination to align event objectives, messaging, and outcomes across leadership, financial management, public affairs/communications, and operational teams.
  • Support executive engagements with briefing materials, talk tracks, and stakeholder-ready content.
  • Develop and produce outreach materials tied to event priorities and enterprise communications goals (print/digital).
  • Oversee digital content and communications products, which may include newsletters, podcasts, social media content, and SharePoint sites.
  • Maintain a consistent voice and standard across products while ensuring alignment with Air Force guidance and approval workflows.
  • Apply a thorough understanding of **10 USC § 9022 Financial Management** principles to support compliant planning, documentation, and decision support.
  • Track schedules, deliverables, approvals, and risk mitigation plans to keep high-visibility efforts on time and leader-ready.

Requirements

  • Active Secret clearance
  • Bachelor’s degree (communications, public affairs, marketing, event management, or a related field)
  • 10+ years of progressive experience supporting strategic communications, event coordination, and stakeholder engagement for State/Federal government and/or large complex organizations (1,000+ employees)
  • 8+ years supporting cross-functional collaboration, facilitating executive-level forums, and producing outreach materials
  • 5+ years developing and executing enterprise outreach strategies, managing high-visibility events, and overseeing digital content/communications products (newsletters, podcasts, social media, SharePoint sites)
  • Demonstrated ability to manage multiple concurrent events and deliverables with tight timelines and senior-level visibility
  • Strong writing and editing skills, with confidence translating complex inputs into clear leader-ready products
  • Preferred (nice to have)
  • Experience supporting U.S. Air Force or DoD stakeholders, including work in or alongside FM/strategic communications functions
  • Familiarity with government approval chains, records practices, and communications governance
  • Experience building repeatable event playbooks, templates, and SOPs to improve consistency and speed
Benefits
  • Employer-provided paid Medical / Dental / Vision insurance.
  • Employer matching 401K plan.
  • PTO
  • 11 Federal Holidays
  • Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event managementstakeholder engagementstrategic communicationsoutreach strategiesdigital content productionfinancial management principlesrisk mitigationagenda buildingspeaker managementlogistics coordination
Soft Skills
cross-functional collaborationstrong writing skillsediting skillstime managementorganizational skillscommunication skillsleadershipproblem-solvingattention to detailadaptability
Certifications
Active Secret clearanceBachelor’s degree