Administrative Specialist
U.S. Federal Solutions, Inc.
part-time
Posted on:
Location Type: Remote
Location: Virginia • United States
Visit company websiteExplore more
About the role
- Provide administrative support to our U.S. Government client.
- Heavy calendar management and scheduling of meetings
- Ability to efficiently take and organize meeting minutes.
- Preparation of reports.
- Plan, coordinate, and organize events, as directed by the Government.
- Develop a written guide detailing the relevant support duties for each office, directorate, and division.
- Prepare and develop correspondence, reports, and presentations.
Requirements
- Active DoD Secret Clearance required.
- 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff.
- Familiar with the federal government and military culture, and customs, and understands agency-related processes.
- Heavy calendar management and scheduling of meetings
- Ability to efficiently take and organize meeting minutes.
- Preparation of reports.
- Plan, coordinate, and organize events, as directed by the Government.
- Submit presentations in the requested format(s) within the prescribed time frame(s).
- Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division.
- Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails
- Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
- Assist with video teleconferences (VTCs), SharePoint sites, etc.
- Monitor and track correspondence to ensure assigned suspense requirements are met.
- Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence.
- Maintain files and records systems in accordance with approved guidelines.
- Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.
- Mentoring and coaching of junior members of team
- Assist with official organizational ceremonies and engagements, international and industry-specific presentations.
- Proficient with Outlook, Teams, Word, Excel, and PowerPoint
Benefits
- Employer-provided paid Medical / Dental / Vision insurance.
- Employer matching 401K plan.
- PTO
- 11 Federal Holidays
- Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting minutes organizationreport preparationevent coordinationcorrespondence developmentquality control reviewsfile managementpresentation developmentvideo teleconferencing assistancesuspense tracking
Soft Skills
organizational skillscommunication skillsmentoringcoachingattention to detailproblem-solvingtime managementinterpersonal skillsadaptabilitycollaboration
Certifications
DoD Secret Clearance