Administrative Coordinator

U-Haul

Administrative Coordinator providing administrative support to the Risk Management team at U-Haul. Involves managing calendars, meeting coordination, and processing invoices.

Posted 5/12/2026full-timePhoenix • Arizona • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide critical administrative and clerical support to the Director of Risk Management
Answer and direct phone calls to the appropriate team members
Manage multiple calendars and coordinate meetings
Accurately record and distribute meeting minutes
Distribute mail to the appropriate recipients
Order and maintain department supplies, as necessary
Plan and organize department anniversaries and other team activities
Process invoices and team reimbursements as well as track department expenses
Update electronic files and other resources for various Risk Management programs
Perform routine quality assurance checks for Risk Management processes
Conduct research and support special projects, as assigned
Assist the Drug & Alcohol Compliance Coordinator by obtaining requested Motor Vehicle Records (MVRs) and accurately communicating drug and alcohol test results
Participate in a rotating schedule (during and after business hours) to ensure timely dissemination of Report a Potential Claim (RPC) notifications

Requirements

What you’ll need

Professionalism and a positive attitude
Have a high level of discretion with sensitive and confidential information
Works well both independently and in collaboration with others
Excellent multi-tasking and prioritization skills
Acute attention to detail
Excellent organizational and time-management skills
Critical thinking and problem-solving abilities
Proven ability to manage multiple assignments in a fast-paced environment
Clear and effective verbal and written communication skills
Attentive and quick to assist, with a strong focus on supporting others
Comfortable using Microsoft Office Suite (Word, Excel, Outlook)

Benefits

Comp & perks

Medical insurance
Prescription drug plans
Dental & Vision plan with hearing care discounts
Onsite medical clinic for team members and eligible family members
New indoor fitness gym (Midtown Phoenix campus)
Get Fit Gym Reimbursement Program
Registered Dietitian Program
WeightWatchers®
CVS Virtual Care
U‑Haul Kids Program
24‑Hour Nurse Line
Wellness Program (Healthier You initiatives & challenges)
Mindset App Reimbursement
Pet Insurance & Wellness plans
Career stability
Opportunities for advancement
Valuable on‑the‑job training
Tuition Reimbursement Program
Free online courses for personal and professional development at U‑Haul University®
401(k) Savings Plan
Employee Stock Ownership Plan (ESOP)
Company‑paid life insurance
Voluntary life insurance options
Short-Term and Long‑Term Disability
Critical Illness, Accident & Hospital Indemnity plans
Business & business travel insurance
MetLaw Legal Program
MetLife Auto & Home Insurance
LifeLock Identity Theft Protection
Dave Ramsey’s SmartDollar® Financial Wellness Program
U‑Haul Federal Credit Union
Paid holidays, vacation, and sick time
You Matter Employee Assistance Program (EAP)
Discounts on cell phone plans, hotels, computers, vehicles & more
Community involvement & volunteer opportunities
U‑Haul Mothers Program (Paid maternity leave)

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Soft Skills

professionalismpositive attitudediscretionmulti-taskingprioritizationattention to detailorganizational skillstime-managementcritical thinkingproblem-solving