Executive Assistant

• Join a dynamic digital media environment as a key support partner to the Executive Team.
• Manage the high-volume inboxes of the Executive Team, keeping them organized, prioritized, and actioned daily.
• Oversee the contact inbox (general enquiries) and ensure all messages are reviewed, categorized, and routed to the correct internal team each day.
• Manage the press inbox (PR pitches, media requests, editorial submissions), ensuring all items are processed and forwarded to the appropriate editorial or PR team members.
• Apply inbox management rules to filter low-value items, highlight priorities, and ensure consistent communication standards.
• Route outbound and inbound email communication to the appropriate internal team members with relevant context.
• Push back professionally on meeting requests when necessary and verify availability before confirming commitments.
• Draft, refine, and polish email responses, including reviewing AI-drafted templates to ensure tone, clarity, and quality.
• Support calendar coordination, scheduling, meeting preparation, and follow-ups as needed.
• Assist with admin meeting rhythms, priorities, and backend structures that maintain efficient executive operations.
• Provide ad hoc research and general administrative support for the Executive Team.
• Ensure PR pitches, editorial submissions, and external enquiries are processed quickly and directed to the correct team members.
• Maintain confidentiality, professionalism, and strong judgment when handling sensitive information.
• Demonstrate high responsiveness, with an expected 2-hour turnaround for key executive tasks or inbox actions.
• Integrate effectively with the broader organisation while acting as the communication hub for the Executive Team.

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