Administer full-cycle, semi-monthly payroll for 160+ U.S. employees in Rippling.
Ensure accurate processing of compensation changes, bonuses, commissions, retroactive adjustments, reimbursements, and deductions.
Manage payroll tax filings and remittances across federal, state, and local jurisdictions.
Own payroll account reconciliations and support month-end close.
Serve as the internal subject matter expert on payroll compliance, as well as the primary point of contact for payroll inquiries from employees and internal stakeholders, ensuring responsive and high-quality support.
Own all state tax and labor registrations (Departments of Revenue, Departments of Labor, unemployment insurance accounts, etc.).
Proactively manage registration setup as the company hires in new states.
Monitor and respond to state agency notices and audits.
Maintain compliance across wage and hour laws, remote employment regulations, and state-specific payroll requirements.
Implement and maintain payroll deductions for medical, dental, vision, 401(k), HSA/FSA, and other benefits.
Own Accounts Payable operations, including vendor payments, tools, and one-off invoices.
Review and approve employee expense reimbursements via Ramp.

Requirements

6+ years of experience managing U.S. payroll, with demonstrated experience managing multi-state payroll for a remote workforce.
Demonstrated experience independently managing state tax registrations and compliance across multiple jurisdictions (required).
Deep knowledge of federal, state, and local payroll tax laws and remote workforce compliance.
Experience administering payroll in Rippling (strongly preferred).
Experience coordinating payroll impacts of employee leave, disability insurance, and state-paid leave programs.
Experience implementing and reconciling benefit contribution structures within payroll systems.
Experience owning or supporting Accounts Payable functions.
Strong reconciliation and analytical skills.
Exceptional attention to detail and compliance rigor.
Ability to operate independently and build structured processes in a scaling environment.
High integrity and discretion in handling sensitive employee data.
CPP certification is a plus.

Benefits

Competitive pay with equity options
Stellar health care plan options (Medical, Dental & Vision), with FSA, DCFSA, & HSA options
Company-sponsored disability & life insurance
Unlimited PTO
401(k) + 4% Matching
Fully remote work + flexible working hours
$750 work-from-home setup budget
Paid quarterly in-person co-working weeks
Quarterly $150 co-hanging stipend to meet up with coworkers
Monthly $100 health and wellness benefit
Generous paid family leave

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

payroll administrationmulti-state payroll managementpayroll tax compliancepayroll deductions managementAccounts Payable operationsbenefit contribution reconciliationemployee expense reimbursement processingpayroll account reconciliationcompensation change processingwage and hour law compliance

Soft Skills

attention to detailanalytical skillsindependent operationprocess structuringhigh integritydiscretionresponsive communicationsubject matter expertiseproblem-solvingstakeholder management

Certifications

CPP certification