Executive Assistant
turbalance
full-time
Posted on:
Location Type: Hybrid
Location: Heidelberg • Germany
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About the role
- Anticipating needs, surfacing risks, and solving problems
- Operate with strong judgment, knowing when to act independently and when to escalate
- Spot friction in day-to-day operations and proactively improve how things work
- Own calendar, travel, and logistics management in Germany
- Act as a coordination hub across teams (ie engineering, operations), helping align priorities and unblock execution
- Prepare and structure internal documents, presentations, and communications for leadership and external stakeholders
- Manage ad hoc, high-priority projects with high ownership and minimal guidance
- Help build lightweight structures and systems in a fast-evolving startup environment
Requirements
- Strong organizational and execution skills with a clear “get things done” mindset
- Experience supporting senior leadership and/or founders in a fast-paced, highly technical startup environment
- High level of ownership, reliability, and attention to detail
- Ability to manage multiple priorities across teams, stakeholders, and time zones
- Strong communication skills in English and German (written and verbal)
- Comfortable operating in ambiguity and building structure where none exists
- High level of discretion and trust when handling sensitive information
- Familiarity with tools such as Microsoft Office, Confluence, Jira, or similar SaaS platforms
Benefits
- Competitive compensation with a performance-based incentive
- Subsidized Deutschlandticket
- Access to a discount portal
- Flexible hours with hybrid and remote-friendly options
- Flat hierarchies and rapid decision-making
- Well-stocked office near the Heidelberg Hauptbahnhof
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
organizational skillsexecution skillsproblem-solvingjudgmentattention to detailcommunication skillsownershipreliabilityability to manage multiple prioritiesdiscretion