Executive Assistant, Project Manager
Tuli Lodge
part-time
Posted on:
Location Type: Hybrid
Location: Seattle • Washington • United States
Visit company websiteExplore more
Salary
💰 $25 - $45 per hour
About the role
- own active workstreams from kickoff to close, track open items, surface blockers early
- keep Hannah on track with priorities and deadlines -- proactively, not reactively
- own the vendor database, communicate directly with vendors and landlords, manage support tickets to resolution
- triage and draft on Hannah's behalf (she approves all outbound)
- collaborate with our customer support manager and triage + reply to Help Scout queue, escalate only true edge cases
- if a task repeats, build an automation -- then document and teach it
- permitting, vendor options, regulations -- come back with a recommendation, not just information
- build schedules, surface urgent items, eventually support broader ops oversight
Requirements
- 2+ years in an EA, ops, or project management role -- startup or scrappy/past-paced environments strongly preferred
- Exceptionally strong & proactive written communication: you'll write on behalf of the company
- Independent judgment: you act first and ask clarifying questions second
- AI-literate: you use AI tools fluently to work faster and do better, but not as a crutch; You know when to use AI and when to do the work yourself.
- Tech-comfortable: you pick up tools fast (Help Scout, Teamtailor, Booking Software (TBD), Gmail, Google Sheets)
- Obsessively organized: you build trackers before anyone asks, nothing slips, and your systems are tighter than they need to be (on purpose).
- Must: US-based, available 1-2 days per week in Seattle
- Bonus: you've served as the right-hand person for a founder before, or you've built something yourself
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementautomationschedulingvendor managementsupport ticket resolutioncommunication draftingtask triagerecommendation developmentdocumentation
Soft Skills
proactive communicationindependent judgmentorganizational skillscollaborationproblem-solvingattention to detailtime managementadaptability