Operations Coordinator

TUJ KYOTO

Operations Coordinator providing operational leadership for Career Development at Temple University, Japan Campus. Managing systems and processes for student engagement and operational consistency.

Posted 7/26/2026full-timeTokyo • 🇯🇵 JapanJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing student-facing platforms and operational documentation while ensuring consistent service standards across multiple campuses. Proficient in project management, data management, and developing student career readiness through effective training and supervision.

Highest-signal resume keywords

Project ManagementData ManagementStudent Services OperationsCommunication SkillsTraining and Supervision

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementOperational DocumentationEvent Registration ConfigurationData TrackingBudget Allocation

Soft Skills

Organizational SkillsInterpersonal SkillsDetail-OrientedTeam PlayerFlexibility

Tools & Technologies

Slate DatabaseCRM PlatformsCanvasTUportalDigital Signage

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Career ServicesStudent ServicesProject CoordinationEducation AdministrationEngagement Metrics

About the role

Key responsibilities & impact

Manage and maintain student-facing platforms including TUportal, Canvas, Suitable, digital signage, campus bulletin boards, and public website content.
Lead Slate database implementation and ongoing data management, including workflow integration and event registration configuration.
Oversee First Destination Survey outreach, tracking, and data compilation.
Develop and maintain operational documentation and standard operating procedures to ensure consistent service between three campuses.
Recruit, hire, train, and supervise student workers and student mentors.
Ensure consistent service standards across front desk operations, event support, social media management, and peer advising.
Develop student workers' career readiness through structured training, regular feedback, and exposure to professional workplace standards.
Coordinate student worker scheduling, time sheet reporting, and budget allocation.
Support internal data tracking and assessment initiatives.
Collaborate with executive director to track engagement metrics and system performance.

Requirements

What you’ll need

Bachelor’s degree
Minimum of 2 years of full-time professional experience in operations, project management, program coordination, or education administration.
Strong written and verbal communication skills in English; near-native-level ability preferred.
Strong organizational and project coordination skills.
Detail-oriented with proven ability to manage multiple concurrent responsibilities while maintaining composure in a dynamic work environment.
Strong interpersonal skills, well organized, flexible, and a good team player.
Familiarity with career services or student services operations.
Experience working with CRM platforms or other database systems (preferred).
Business-level or higher Japanese ability (preferred).
Experience with teaching or training students or junior staff (preferred).

Benefits

Comp & perks

Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year.
Approximately two weeks company-wide break over Christmas/New Year.
Japanese social insurance and pension.
Commuting/telework allowance.
Welfare-discount program membership.
Retirement payment system.