Executive Assistant
Trustly
full-time
Posted on:
Location Type: Hybrid
Location: Lisbon • 🇵🇹 Portugal
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Ensuring the Executive Managers can focus on their daily hectic work by ensuring a smooth aid on everything around them
- Ensure the Executive feels well prepared for all interactions and has the correct documents for internal / external meetings
- Coordinate complex, ever changing calendars
- Coordinate on-site/off-site meetings and team events, ensuring to stick within budget
- Create presentations for internal and external meetings
- Coordinate point-to-point travel needs (car, flight, hotel, etc.)
- Assist the Management Team with administrative tasks
- Reporting of expenses
Requirements
- Have at least 5 years of working experience as an Executive Assistant (or PA)
- Keeps calm under pressure and able to find solutions at short notice
- Good judgement and ability to maintain confidentiality in all aspects of the role
- Experience of committee and board meeting administration
- Strong ability to prioritize and re-prioritize in a dynamic fast paced environment
- Passionated about your work, a true “service soul” and are always aiming to exceed expectations
- Strong team player with ability to work independently
- Strong social skills and high integrity
- Well organized and a great coordinator with an eye for detail
- Creative self-starter and never reluctant to step in and get things done
- Preferably previous experience from the hospitality sector, but most importantly, you have the instinct needed to provide great service and thrive in challenging situations as well as on making things happen
- Fluent in verbal and written English
Benefits
- 20 to 25 days of holiday to support a healthy work-life balance
- Monthly team outing allowance to enjoy social events with your colleagues
- Office perks such as refreshments (coffee, sodas etc.), breakfast, fruit and snacks
- Meal card to enjoy a daily lunch allowance to make your workdays even more convenient
- Well being support our health allowance covers gym memberships, massages, and much more to help you feel your best
- PLUS additional benefits designed to enhance your work-life experience!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
calm under pressuregood judgementmaintain confidentialityprioritizere-prioritizeteam playersocial skillshigh integritywell organizedcreative self-starter