Virtual Executive Assistant, Operations Coordinator

TruPorch Homes

Virtual Operations & Administrative Coordinator at TruPorch Homes overseeing scheduling and tenant coordination. Role centralizes administrative tasks for leadership and long-term rental operations.

Posted 4/24/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 ₱30,000 - ₱50,000 per monthWebsite

About the role

Key responsibilities & impact

Act as the gatekeeper for the leadership team's calendars
Manage and coordinate all domestic travel arrangements for the leadership team
Serve as a central point of coordination for the team
Handle all administrative logistics for team-wide meetings and events
Act as the first point of contact for all non-emergency tenant communications
Proactively manage the entire lease renewal process
Manage the full leasing lifecycle when vacancies occur
Coordinate all non-emergency maintenance requests between tenants and the maintenance team
Maintain meticulous and up-to-date digital tenant files in Google Drive
Send rent payment reminders and manage follow-ups for late payments according to company policy

Requirements

What you’ll need

3-5+ years of proven experience as a Virtual Assistant, Executive Assistant, or Travel/Team Coordinator preferred
Experience in real estate is a major plus
Highly proficient with Google Workspace (Gmail, Calendar, Drive) and Asana
Proven experience arranging complex travel and coordinating schedules for multiple people
Exceptional organizational and time-management skills
Excellent communication skills in written and spoken English
Ability to handle sensitive information with discretion and trustworthiness

Benefits

Comp & perks

A competitive salary paid reliably
A stable, full-time, long-term position with a growing company
An opportunity to become an indispensable part of a dynamic and supportive team
The ability to work remotely from the comfort of your home
Opportunities for professional growth as the company expands

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationadministrative logisticslease renewal processleasing lifecycle managementmaintenance request coordinationdigital file managementrent payment management

Soft Skills

organizational skillstime-management skillscommunication skillsdiscretiontrustworthiness