Truegenics Pte. Ltd.

Administrative Assistant

• Supporting media buyers in day-to-day stats updates, reports, and administrative tasks
• Collating data for reporting to the CEO and for meetings with cross-functional teams
• Downloading customer lists from Shopify and uploading them onto Facebook Ads Manager
• Assist media buyers with launching and scheduling advertising campaigns within Meta Ads Manager
• Supporting the creation of tasks for other cross-functional teams, such as copywriting and design
• Communicate promptly with the team to ensure timely execution of tasks and alignment on campaign requirements
• Compiling ad creatives and ad copies into the various Google folders in an organised manner
• Cross-referencing data for weekly or monthly checks
• Handling any other ad-hoc projects or tasks as assigned

Part Time Administrative Assistant – Media Buying

Administration

• Manage user accounts across our systems (Google Workspace, Slack, AWS, and other platforms)
• Set up and configure laptops (mostly Windows, some MacBooks) for new team members
• Troubleshoot hardware and software issues when they come up
• Maintain our legacy systems including cPanel/WHM for websites and email
• Manage DNS records (A records, MX records, CNAME, TXT records for SPF/DKIM/DMARC)
• Handle email deliverability issues and inbox placement monitoring
• Monitor website performance and keep things running fast
• Handle security monitoring and flag suspicious activities
• Manage software licenses and keep meticulous documentation
• Procure equipment as needed
• Monitor and optimize our hosting infrastructure
• Build automation projects or internal tools to make our operations smoother
• Basic web maintenance and troubleshooting (HTML/CSS/JavaScript/PHP knowledge helpful)
• Manage and coordinate office/pantry supplies, vendors, and facilities support

IT Administrator

Financial Planning and Analysis

• Manage the full cycle of accounts payable, ensuring accurate and timely processing of invoices, vendor payments, and expense claims
• Ensure accurate and timely recording of accounting journals and intercompany transactions in compliance with the Group’s accounting and reporting policies
• Reconcile bank accounts, intercompany balances and inventories to maintain data integrity and proper asset management
• Prepare monthly management reports, including consolidation, variance, and Profit and Loss analysis
• Support month-end closing, cashflow variance reporting, and departmental budget analysis to provide accurate and timely financial insights
• Collaborate with internal and external stakeholders (e.g. auditors, bankers, vendors) to resolve financial queries and facilitate smooth operations
• Support all statutory and regulatory compliance, including preparing for annual audits, tax computations, and annual XBRL filings
• Handle any other ad-hoc projects or tasks as assigned

Part Time Administrative Assistant – Media Buying

IT Administrator

Finance Senior Executive – AP/AR/GL