Executive Assistant – President/COO, Events

TrueCar, Inc.

Executive Assistant handling scheduling and event management for the President and COO at TrueCar. Collaborating with multiple executive team members in a fast-paced, tech-focused environment.

Posted 7/29/2026full-timeSanta Monica • California • 🇺🇸 United StatesMid-LevelSenior💰 $96,000 - $128,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support, project management, and event coordination, with a strong focus on organizational efficiency and effective communication. Proficient in managing multiple priorities while maintaining confidentiality and fostering positive vendor relationships.

Highest-signal resume keywords

Executive SupportProject ManagementCalendar ManagementVendor ManagementCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

SchedulingEvent CoordinationDocument TrackingMultitaskingOrganizational Skills

Soft Skills

Approachable DemeanorCollaborationCreativity

Tools & Technologies

Google SuiteSlackAI Tools

Industry Keywords

High-Growth EnvironmentTech-FocusedAdministrative Projects

About the role

Key responsibilities & impact

Assist the executive team with scheduling meetings, appointments, and travel arrangements
Prioritize and manage multiple calendars to ensure time efficiency
Coordinate internal and external meetings, ensuring all logistical details are handled
Serve as a trusted steward of sensitive information by ensuring all confidential files and data remain highly organized and secure
Be a point person for administrative projects- assisting with some, delegating tasks with others
Proactively assess executive needs and assist to avoid bottlenecks
Collaborate with executive leaders on the planning, organizing, and execution of functional events and off-site meetings
Bring creativity and fun to all TrueCar events- internal and external- to delight customers, investors, and employees
Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking
Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event's goals

Requirements

What you’ll need

Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high-growth environment
Comfortable with supporting multiple executives with various asks across a leadership team
Strong organizational skills with the ability to multitask and prioritize effectively
Drives operational projects from concept to completion through strategic planning, meticulous organization, and rigorous document tracking
Mastery of complex scheduling and calendar management - leveraging technology to optimize and streamline scheduling
Approachable demeanor with excellent written and verbal communication skills
Highly proficient with productivity tools (Google Suite and Slack preferred) and using AI for research, communications, and ideation
Strong vendor management and negotiation skills
Ability to work independently as well as collaboratively in a team environment

Benefits

Comp & perks

100% employer-paid health, vision, and dental premiums
401(k) plan with company contributions
Wellness reimbursement account
Learning & development reimbursement opportunities
Flexible PTO for exempt TrueCar Crew Members
Generous PTO accrual policy for non-exempt TrueCar Crew Members
14 company-paid holidays
2 floating holidays
Comfortable shared workspaces
Professional home office setup with monthly reimbursements