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Accounts Payable Specialist
True EnvironmentalAccounts Payable Specialist responsible for vendor inquiries and invoice processing at True Environmental. Ensures compliance with financial policies and streamlines payment workflows in Shared Services.
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Process high volumes of vendor invoices with strict adherence to internal controls and approval workflows
- Resolve discrepancies directly with vendors and internal departments
- Code invoices accurately based on predefined coding structures and departmental guidance
- Maintain accurate vendor records, including W-9 collection and vendor onboarding documentation
- Prepare and execute weekly payment runs (ACH, wire, check)
- Monitor AP aging and proactively follow up on outstanding approvals, escalating and resolving delays to ensure timely processing
- Administer the company’s corporate credit card program
- Issue new cards, manage credit limits, and maintain cardholder records
- Review monthly credit card submissions for policy compliance and required documentation
- Follow up with employees regarding missing receipts or policy exceptions
- Reconcile monthly credit card statements to submitted expense documentation
- Coordinate with the credit card provider on disputes, fraud alerts, and account maintenance
- Provide guidance to employees on corporate expense policy and documentation requirements, ensuring consistent application of policies
- Serve as primary point of contact for vendor inquiries
- Resolve billing disputes and payment discrepancies in a timely manner
- Maintain professional vendor relationships to support operational continuity
- Partner with internal stakeholders to address issues, align on priorities, and ensure effective resolution of payment and billing matters
- Ensure compliance with company policies and internal approval requirements
- Support 1099 reporting and annual vendor tax documentation
- Assist with audit requests by providing AP documentation and support
- Maintain organized digital records in accordance with retention policies
- Identify control gaps or risks and recommend process or control improvements
- Maintain and optimize AP workflows within the ERP system
- Identify process improvement opportunities within invoice routing and payment cycles
- Support automation initiatives related to invoice capture and workflow efficiency
- Generate AP reports for management review as requested
- Analyze workflow performance and recommend enhancements to improve efficiency, accuracy, and scalability
Requirements
What you’ll need- Associate’s degree in Accounting, Finance, or related field or equivalent AP specific experience
- 5+ years of dedicated accounts payable experience in a high volume corporate environment
- Demonstrated expertise in invoice processing, vendor management, and payment execution
- Strong working knowledge of ERP systems with hands-on AP module experience
- Proficiency in Excel for AP reconciliations and reporting
- Strong attention to detail and organizational skills
- Demonstrated ability to manage multiple priorities, resolve complex issues, and work cross-functionally with minimal supervision
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account True Environmental Website LinkedIn All Job Openings 201 - 500 employees Environment
- Engineering
- Consulting True Environmental is a leading consulting, engineering, and construction management firm dedicated to providing environmentally focused and digitally powered solutions to create safer, healthier, and more resilient environments. The company specializes in a wide range of services including environmental consulting, engineering, water management, and remediation, helping businesses and organizations tackle complex environmental challenges. With a commitment to sustainability and community improvement, True Environmental partners with various sectors to deliver innovative solutions and improve overall environmental quality. Accounts Payable Specialist 🔥 1 hour ago 🏢🏡 Guilford – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 📝 Accounts Payable Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Process high volumes of vendor invoices with strict adherence to internal controls and approval workflows
- Resolve discrepancies directly with vendors and internal departments
- Code invoices accurately based on predefined coding structures and departmental guidance
- Maintain accurate vendor records, including W-9 collection and vendor onboarding documentation
- Prepare and execute weekly payment runs (ACH, wire, check)
- Monitor AP aging and proactively follow up on outstanding approvals, escalating and resolving delays to ensure timely processing
- Administer the company’s corporate credit card program
- Issue new cards, manage credit limits, and maintain cardholder records
- Review monthly credit card submissions for policy compliance and required documentation
- Follow up with employees regarding missing receipts or policy exceptions
- Reconcile monthly credit card statements to submitted expense documentation
- Coordinate with the credit card provider on disputes, fraud alerts, and account maintenance
- Provide guidance to employees on corporate expense policy and documentation requirements, ensuring consistent application of policies
- Serve as primary point of contact for vendor inquiries
- Resolve billing disputes and payment discrepancies in a timely manner
- Maintain professional vendor relationships to support operational continuity
- Partner with internal stakeholders to address issues, align on priorities, and ensure effective resolution of payment and billing matters
- Ensure compliance with company policies and internal approval requirements
- Support 1099 reporting and annual vendor tax documentation
- Assist with audit requests by providing AP documentation and support
- Maintain organized digital records in accordance with retention policies
- Identify control gaps or risks and recommend process or control improvements
- Maintain and optimize AP workflows within the ERP system
- Identify process improvement opportunities within invoice routing and payment cycles
- Support automation initiatives related to invoice capture and workflow efficiency
- Generate AP reports for management review as requested
- Analyze workflow performance and recommend enhancements to improve efficiency, accuracy, and scalability 🎯 Requirements
- Associate’s degree in Accounting, Finance, or related field or equivalent AP specific experience
- 5+ years of dedicated accounts payable experience in a high volume corporate environment
- Demonstrated expertise in invoice processing, vendor management, and payment execution
- Strong working knowledge of ERP systems with hands-on AP module experience
- Proficiency in Excel for AP reconciliations and reporting
- Strong attention to detail and organizational skills
- Demonstrated ability to manage multiple priorities, resolve complex issues, and work cross-functionally with minimal supervision Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
ATS Keywords
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Hard Skills & Tools
invoice processingvendor managementpayment executionAP reconciliationsERP systemsExcel1099 reportingaudit supportworkflow optimizationprocess improvement
Soft Skills
attention to detailorganizational skillsproblem-solvingcross-functional collaborationtime managementcommunicationrelationship managementdispute resolutionadaptabilityproactive follow-up
Certifications
Associate’s degree in AccountingAssociate’s degree in FinanceAP specific experience