Trout Unlimited

Manager

• Assist state directors in organizing and managing emergent and long-standing donor circles in specific geographies (e.g., Jackson, WY; Santa Fe, NM; Park City, UT).
• Manage the administrative aspects of up to five donor circles at various levels of development (event planning and RSVP tracking, donor engagement, reporting, and overall organization).
• Organize donor events, including luncheons, dinners, fishing trips, and site visits to deepen relationships and showcase TU’s conservation impact.
• Support internal teams to compile data and written descriptions for grant and funding agreement reports, pitch decks, newsletters, and web content.
• Support the Development team in maintaining accurate records in TU’s CRM, sending timely pledge and renewal reminders, and event details to support fundraising goals.
• Support Rocky Mountain Directors and VPs by planning and facilitating donor cultivation and stewardship touchpoints and engagement throughout the year.

Development & Engagement Manager

Project Manager

• Manage on-the-ground watershed restoration/reconnection projects, including project planning, permitting, implementation oversight, and monitoring.
• Perform project-specific administrative duties, including drafting RFPs/RFQs/bid documents, contracting, grant reporting, invoicing, and budget management.
• Manage and collaborate with hired consultants/construction contractors on technical design and implementation of projects.
• Collaborate with U.S. Forest Service staff, city/agency officials, private landowners, and other key program partners to provide project status updates, navigate inter-departmental logistics, and ensure cohesion between co-occurring projects on the landscape.
• Attend Water Resource Inventory Area (WRIA) 9 (Duwamish/Green) and 10 (Puyallup/White) salmon recovery Lead Entity meetings to coordinate with implementation partners and agency staff.
• Attend Chehalis Basin Strategy and Lead Entity (WRIAs 22 & 23) meetings as requested.
• Execute project and program outreach work with TU Communications staff, including creating content for TU’s social media platforms; drafting blog posts, magazine articles, press releases, and webpages; and attending congressional, press, film, or other media-focused field tours.
• Work with local/regional partners and TU staff to fundraise for both program and project support, including identifying potential funding sources, drafting grant proposals, and developing relationships with funders.
• Participate in WA TU Council meetings and periodically participate in regional WA TU Chapter meetings or events with grassroots volunteers.
• Coordinate with TU staff and TU members to support science-based advocacy for salmon and steelhead conservation, as needed.

Accountant

• Manage pre-award activities for the assigned portfolio of project staff using knowledge of grant management rules and regulations, technical expertise, and analytical skills
• Ensure all applications meet agency and organizational guidelines and published timelines and deadlines
• Assist the project staff in developing budget(s) and budget justifications including proofing the budget for inconsistencies and ensuring accuracy
• Advise the project staff on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor’s requirements
• Manage post-award contract administration, including the dissemination of award information and other required documents such as insurance certificates, audits, license information, and budget information
• Support internal compliance with procurement, contracting, and grant management policy and regulatory requirements
• Support the development of vendor contracts and purchase orders
• Support the development of subawards and subrecipient management
• Support conservation staff in navigating compliance and procurement systems and processes, and meeting policy and regulatory requirements
• Work closely with the legal, compliance, and development teams to support file organization, template development, systems updates, and other administrative needs
• Manage development, upkeep, and delivery of staff training and resources to ensure proficiency in key processes
• Interface with IT staff to resolve NetSuite, CRM issues and/or suggest system enhancements
• Develop and maintain productive working relationships with VPs, State Directors, and conservation teams across relevant geographies
• Act as a liaison within and across teams, facilitating efficient collaboration and information exchange on operations matters
• Develop a thorough understanding of project operations, revenues, expenditures, and grant compliance requirements
• Assist program staff in developing budgets for proposals and preparing proposals and reports to public and foundation funders and private donors
• Read and understand grant language and agreements to set up grants, assist with the execution of grant documents, and maintain a digital grant file archive through the life of the projects
• Maintain a list of grants and a schedule of grant due dates and work with project managers to prepare the required financial reports and invoices prior to due dates
• Prepare grant invoices and supporting documentation and assist national accounting staff in invoice entries and accounts receivable adjustments in the accounting system
• Prepare re-classifying journal entries
• Prepare and/or review compliance forms such as SF425 or SF270 invoicing
• Work with project managers to monitor and analyze project and program expenses to ensure alignment with grant requirements and budgets
• Maintain close communication with project managers and assist in quantifying and forecasting surpluses and deficits, and pulling financial information
• Process incoming revenue/reimbursements and coordinate with program staff and national accounting staff to ensure that grant revenues are properly recognized under the appropriate grants and programs in the accounting system in accordance with established budgets
• Work with program staff and national accounting staff on grant reconciliation and close out at project end, as well as conducting annual review of projects at fiscal year-end

Development & Engagement Manager

Project Manager

Stewardship Officer, Grant Accountant, Pre-Award, Operations