Executive Assistant

Trivium Group

Life Manager supporting two founders of an e-commerce advertising agency handling personal and professional tasks. In-Person role based in Dubai with responsibilities across various business functions.

Posted 6/29/2026full-timeDubai • 🇦🇪 United Arab EmiratesMid-LevelSenior💰 $3,500 - $4,500 per monthWebsite

Tech Stack

Tools & technologies

Chef

About the role

Key responsibilities & impact

Manage both founders' calendars — protecting their time, sending reminders, handling follow-ups during sales calls
Contracts and proposals — adjusting and sending on our behalf
Client communication support and event coordination
Content uploads, module management, and platform organization on Skool
Turning call recordings into SOPs and training materials using AI
Client onboarding admin — adding people to groups, resolving access issues
Slide decks, presentations, and supporting materials
In-person event organization as we scale
Track open loops and chase completions without being asked
Meal plans aligned with our fitness goals — calculating macros, liaising with our chef or meal prep provider, adjusting as goals change
Health bookings — blood tests, doctor appointments, healthcare communication and billing
Full travel logistics — flights, hotels, itineraries, all of it handled to our preferences
Group coordination — trips, dinners, events — payments, headcounts, communication, all organized
Email and calendar management
In-person presence in Dubai — content shoots, videographer sourcing, location scouting
Errands, online orders, returns, package pickups, building management, banking
Supplement inventory tracking and restocking before we run out
Banking issues — calls, in-person visits, access issues, refund chasing

Requirements

What you’ll need

3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role
Based in Dubai — this is non-negotiable
Verifiably, demonstrably organized — not just self-reported. We will ask you to show us.
Comfortable working across personal and professional domains simultaneously
Proficient with AI tools, Google Workspace, and productivity platforms
Open to occasional travel when needed for events (expenses fully covered)
Genuinely interested in health, fitness, and biohacking — this is a strong plus, not a nice-to-have

Benefits

Comp & perks

$3,500 – $4,500/month USD — based on experience, with room to grow as the role does
A front-row seat to two fast-growing businesses and the founders building them
Real ownership and trust — you will not be micromanaged, you will be relied upon
An environment that is high-standards but genuinely good — our team likes working with us
Exposure to the world of e-commerce, digital advertising, and agency mentorship
Occasional travel opportunities — events, trips, and new environments
The chance to be genuinely essential to people who will notice and appreciate it

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Contracts ManagementContent UploadsSOP CreationTravel LogisticsMeal PlanningHealth BookingsGroup CoordinationSlide Deck PreparationModule ManagementAccess Issue Resolution

Soft Skills

Proactive Follow-UpAdaptabilityAttention to DetailInterpersonal CommunicationTime Management