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Senior Executive Assistant
Trivium GroupLife Manager supporting the founder at Giga Brands, optimizing logistics and operational tasks. Requires proactivity and independence in a fast-paced, high-growth environment.
About the role
Key responsibilities & impact- Own and optimize the founder’s calendar and priorities
- Anticipate needs and prepare proactively
- Ensure all meetings, logistics, and preparation are handled
- Manage communications and follow-through
- Track projects and deliverables across teams (light project management)
- Pull performance metrics and support operational visibility
- Coordinate across internal stakeholders and contractors
- Execute quickly on priorities communicated throughout the day
- Plan and manage international travel end-to-end
- Coordinate flights, accommodations, and schedules
- Support in-person logistics across locations
- Flexibility to travel with or support the founder as needed
- Manage expenses, documentation, and bookings
- Coordinate vendors and operational needs
- Maintain systems, organization, and structure
- Ensure nothing falls through the cracks
- Leverage AI tools to improve efficiency, workflows, and execution
- Help implement systems that scale founder productivity
Requirements
What you’ll need- 4–6+ years supporting a founder, executive, or leadership team
- Experience in fast-paced startup, agency, or high-growth environments
- Proven ability to operate independently with minimal direction
- Highly independent and proactive
- Execution-focused and fast-moving
- Detail-oriented and organized
- Direct communicator who values efficiency over small talk
- High ownership mindset
- Adaptable to changing priorities
- Advanced calendar and logistics management
- Strong operational coordination and follow-through
- Ability to manage high volumes of tasks and priorities
- Comfortable working with performance metrics and dashboards
- Google Workspace
- Slack
- Standard agency/startup tools
- Comfort using AI tools for productivity and operations
Benefits
Comp & perks- Salary: $60K–$70K
- Phantom equity potential for long-term contribution
- Paid travel
- PTO
- Relocation support
- High-growth exposure working directly with founder
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementlogistics managementproject managementperformance metricsoperational coordinationtask managementworkflow optimizationdocumentation managementvendor coordinationAI tools usage
Soft Skills
proactivedetail-orientedorganizeddirect communicatorexecution-focusedhigh ownership mindsetadaptableindependentefficientflexible