Executive Administrative Assistant

Trivium Group

Executive Assistant supporting an entrepreneur’s personal and business operations. Managing logistics for household, finances, travel coordination, and communication.

Posted 4/29/2026contractWashington • District of Columbia, Maryland, Virginia, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $50,000 - $60,000 per yearWebsite

About the role

Key responsibilities & impact

Coordinate household operations including cleaning staff, meal prep services, and vendors
Ensure smooth daily home logistics for executive and partner
Manage errands, personal requests, and day-to-day coordination
Oversee pet-related scheduling and household needs
Organize and maintain overview of multiple properties and recurring bills
Track utilities, invoices, and payment schedules to ensure nothing is missed
Assist in basic financial tracking and expense organization
Maintain structured systems for personal and business obligations
Plan and manage domestic and international travel end-to-end
Provide itinerary breakdowns, cost summaries, and recommendations
Handle bookings for flights, hotels, dining, and experiences
Manage last-minute changes and travel disruptions
Monitor and filter high-volume personal and business emails
Identify priorities and provide daily/weekly email summaries
Draft responses and coordinate follow-ups when needed
Act as gatekeeper to protect executive time and focus
Maintain structured calendars for executive and partner
Coordinate meetings, personal commitments, and business obligations
Anticipate scheduling conflicts and proactively resolve them
Assist with personal gifting, reminders, and special events (birthdays, holidays)
Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
Support lifestyle organization to ensure efficiency and balance

Requirements

What you’ll need

Proven experience as an Executive Assistant, Personal Assistant, or Life Manager
Highly organized with strong attention to detail
Ability to multitask across personal and business responsibilities
Comfortable working in a fast-paced, always-on environment
Strong communication skills (written and verbal)
Proactive mindset — anticipates needs before they are expressed
Ability to handle confidential and sensitive information with discretion
Must have reliable transportation and live near Washington, DC
Tools & Systems (Preferred but Not Required): Google Workspace (Calendar, Gmail, Sheets), Microsoft Excel, Task management tools (Notion, Asana, Monday.com, etc.), Experience with AI tools like ChatGPT is a plus, Basic financial tracking tools or budgeting systems

Benefits

Comp & perks

Location: Washington, DC (Hybrid / Flexible Local Presence Required)
Position: Executive Assistant | Life Manager | Personal & Operations Support
Type: Full-Time | 1099 Contractor (with potential for long-term engagement)
Compensation: $50,000 – $60,000 annually (DOE) + performance-based growth potential
30-day probation period
Opportunity for long-term growth based on performance

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

financial trackingexpense organizationitinerary planningtravel managementemail managementcalendar managementmultitaskingconfidential information handlingscheduling conflict resolutionevent coordination

Soft Skills

highly organizedattention to detailstrong communicationproactive mindsetdiscretionability to multitaskadaptabilitytime managementproblem-solvingrelationship management