Executive Administrative Assistant

Trivium Group

Life Manager / Executive Operations Partner for founder at Giga Brands, optimizing operations and coordinating logistics to ensure seamless execution of tasks.

Posted 4/22/2026full-timeAustin • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Own and optimize the founder’s calendar and priorities
Anticipate needs and prepare proactively
Ensure all meetings, logistics, and preparation are handled
Manage communications and follow-through
Track projects and deliverables across teams (light project management)
Pull performance metrics and support operational visibility
Coordinate across internal stakeholders and contractors
Execute quickly on priorities communicated throughout the day
Plan and manage international travel end-to-end
Coordinate flights, accommodations, and schedules
Support in-person logistics across locations
Flexibility to travel with or support the founder as needed
Manage expenses, documentation, and bookings
Coordinate vendors and operational needs
Maintain systems, organization, and structure
Ensure nothing falls through the cracks
Leverage AI tools to improve efficiency, workflows, and execution
Help implement systems that scale founder productivity

Requirements

What you’ll need

4–6+ years supporting a founder, executive, or leadership team
Experience in fast-paced startup, agency, or high-growth environments
Proven ability to operate independently with minimal direction
Highly independent and proactive
Execution-focused and fast-moving
Detail-oriented and organized
Direct communicator who values efficiency over small talk
High ownership mindset
Adaptable to changing priorities
Advanced calendar and logistics management
Strong operational coordination and follow-through
Ability to manage high volumes of tasks and priorities
Comfortable working with performance metrics and dashboards
Google Workspace
Slack
Standard agency/startup tools
Comfort using AI tools for productivity and operations

Benefits

Comp & perks

Salary: $60K–$70K
Phantom equity potential for long-term contribution
Paid travel
PTO
Relocation support
High-growth exposure working directly with founder

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementlogistics managementproject managementperformance metricsoperational coordinationtask managementAI tools usagedocumentation managementvendor coordination

Soft Skills

independenceproactivityexecution focusdetail-orientedorganizational skillsdirect communicationhigh ownership mindsetadaptabilityefficiency