Trivium Group

Personal Assistant – CEO

Trivium Group

contract

Posted on:

Location Type: Hybrid

Location: Washington • District of Columbia • Maryland • United States

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Salary

💰 $50,000 - $60,000 per year

About the role

  • Coordinate household operations including cleaning staff, meal prep services, and vendors
  • Ensure smooth daily home logistics for executive and partner
  • Manage errands, personal requests, and day-to-day coordination
  • Oversee pet-related scheduling and household needs
  • Organize and maintain overview of multiple properties and recurring bills
  • Track utilities, invoices, and payment schedules to ensure nothing is missed
  • Assist in basic financial tracking and expense organization
  • Maintain structured systems for personal and business obligations
  • Plan and manage domestic and international travel end-to-end
  • Provide itinerary breakdowns, cost summaries, and recommendations
  • Handle bookings for flights, hotels, dining, and experiences
  • Manage last-minute changes and travel disruptions
  • Monitor and filter high-volume personal and business emails
  • Identify priorities and provide daily/weekly email summaries
  • Draft responses and coordinate follow-ups when needed
  • Act as gatekeeper to protect executive time and focus
  • Maintain structured calendars for executive and partner
  • Coordinate meetings, personal commitments, and business obligations
  • Anticipate scheduling conflicts and proactively resolve them
  • Assist with personal gifting, reminders, and special events (birthdays, holidays)
  • Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
  • Support lifestyle organization to ensure efficiency and balance

Requirements

  • Proven experience as an Executive Assistant, Personal Assistant, or Life Manager
  • Highly organized with strong attention to detail
  • Ability to multitask across personal and business responsibilities
  • Comfortable working in a fast-paced, always-on environment
  • Strong communication skills (written and verbal)
  • Proactive mindset — anticipates needs before they are expressed
  • Ability to handle confidential and sensitive information with discretion
  • Must have reliable transportation and live near Washington, DC
  • 🛠️ Tools & Systems (Preferred but Not Required)
  • Google Workspace (Calendar, Gmail, Sheets)
  • Microsoft Excel
  • Task management tools (Notion, Asana, Monday.com, etc.)
  • Experience with AI tools like ChatGPT is a plus
  • Basic financial tracking tools or budgeting systems
Benefits
  • $50,000 – $60,000 annually (based on experience)
  • 1099 Independent Contractor arrangement
  • 30-day probation period
  • Opportunity for long-term growth based on performance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
financial trackingexpense organizationitinerary planningtravel managementemail managementcalendar managementtask management
Soft Skills
highly organizedattention to detailmultitaskingstrong communicationproactive mindsetdiscretion