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Admin/Field Support – Clinical Engineering
TRIMEDXClinical Engineering Field Support Coordinator providing clerical and administrative support in clinical settings. Organizing meetings, data management, and acting as a liaison within departments.
About the role
Key responsibilities & impact- Provide clerical and administrative support for staff
- Organize and develop information/materials necessary for meetings, special projects, presentations, and reports
- Interact with and provide support to all departmental infrastructure, including human resources, payroll, benefits, service operations, finance, and information technology
- Manage travel arrangements and expenses, as needed
- Place orders for Indirect items in procurement system as outlined by TRIMEDX Supply Chain
- Perform additional support tasks: coordinate meetings (including QVRs and team meetings), calendar management, prepare documents, take notes/minutes, send reminders/responses, maintain files and records
- Maintain documents: EOC Reports, QVR documents and minutes, and other documents as needed (Org chart/pictures)
- Schedule meetings as requested
- Provide regional support for company sponsored events
- Establish and maintain record keeping systems and processes
- Compile data for routine and special reports, utilizing Microsoft products including Word, Excel and PowerPoint to prepare spreadsheets charts and graphs, Utilize and work with various database software programs
- Compile daily, weekly, and monthly reports
- Act as a data resource and assist other departments, Managers and Directors as needed
- Maintain RSQ data, including approving/updating primary and secondary PM Tech, reassigning workorders, updating Warranty Information (including start/end dates), updating ROTA, and additional items, as directed
- Participate in obtaining information for various projects by contacting subject matter experts and resources at TRIMEDX and the hospital as required
- Monitor compliance within various Divisional and TRIMEDX projects and tasks
- Coordinate and consolidate data collection and information requests, from Region(s) or System(s)
Requirements
What you’ll need- Minimum 3 yrs office experience providing clerical and administrative support is preferred
- Experience in data management preferred
- Must be organized and able to communicate effectively (written or orally)
- Must be task oriented and able to complete assigned tasks on time
- Must be able to multi-task in support of the Field Operations
- Knowledge of Microsoft Office applications required
- Ability to manage time and set priorities amidst multiple tasks and deadlines
- Ability to work effectively with other team members
- Strong interpersonal and telephone skills
- Strong written and verbal communication skills
Benefits
Comp & perks- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Remote work options
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data managementrecord keepingreport compilationcalendar managementmeeting coordinationdocument preparationnote takingdata collectioncompliance monitoringprocurement system
Soft Skills
organizational skillseffective communicationtask orientationmulti-taskingtime managementteam collaborationinterpersonal skillstelephone skillswritten communicationverbal communication