TRIMEDX

Administrative Coordinator – Non-Profit

TRIMEDX

full-time

Posted on:

Location Type: Hybrid

Location: Indianapolis • United States

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Coordinate day-to-day office operations, including scheduling, document management, and correspondence.
  • Assist with parts ordering, tracking and invoicing.
  • Provides support for shipment of and receipt of mission trip materials, medical equipment and partner gifts.
  • Supports the director in preparing, scheduling and follow up for quarterly Board of Directors meetings.
  • Track requests for Foundation support and maintain accurate documentation of Foundation activities.
  • Review and verify donor information in the CRM system for accuracy and completeness; ensure acknowledgements are completed accurately, generate reports as needed.
  • Provide support for fundraising and engagement events, including the annual golf outing, fundraising and volunteer events.
  • Assist with communication, event registration, and on-site logistics.
  • Assist the Director with administrative tasks, scheduling, and communication needs.
  • Support compliance and recordkeeping requirements for Foundation activities.
  • All other duties as assigned.

Requirements

  • Experience in administrative or operations support, preferably in a nonprofit or corporate foundation.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
  • Experience with CRM or donor database software preferred.
  • Strong organizational and time management skills.
  • Ability to coordinate multiple projects and deadlines simultaneously.
  • Excellent interpersonal communication and professional demeanor.
  • High attention to detail and discretion with confidential information.
  • Demonstrated flexibility and ability to adapt in a fast-paced, mission-driven environment.
  • Ability for Lifting, carrying, pushing or pulling up to 50 lbs.
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Flexible work arrangements
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document managementparts orderingtrackinginvoicingCRM softwarereport generationevent registrationrecordkeepingadministrative supportfundraising support
Soft Skills
organizational skillstime managementinterpersonal communicationprofessional demeanorattention to detaildiscretionflexibilityadaptabilityability to coordinate projectsability to manage deadlines