Trillium Health Partners

Department Administrative Assistant

Trillium Health Partners

full-time

Posted on:

Location Type: Hybrid

Location: Mississauga • 🇨🇦 Canada

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Salary

💰 CA$28 - CA$36 per hour

Job Level

Mid-LevelSenior

About the role

  • Provide office management and administrative support to the THP@home Program
  • Develop rapport with Directors, Managers and other staff members across the organization and with external partners
  • Order, maintain and organize office supplies/inventory
  • Organize and maintain online resources and databases
  • Update and maintain spreadsheets and other data entry tasks
  • Use excel to help organize and sort data
  • Writing minutes for meetings, as required
  • Biweekly payroll entry and edits
  • Answer and direct phone calls
  • Organize and schedule in-person and virtual meetings/appointments
  • Assist with processing and tracking invoices
  • Access and use digital platforms and electronic health records to assist with data entry and invoice processing

Requirements

  • Graduate of a recognized Medical Administrative Assistant or equivalent experience
  • Minimum 3-5 years of secretarial experience required, preferably in a health care environment
  • Payroll entry experience required
  • Adaptable, self-directed individual who possesses initiative to work independently with minimal supervision and also exhibits innovation to improve existing processes
  • Strong interpersonal and communication skills both oral and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic and tactful manner
  • Strong organizational and effective time management skills combined with the ability to prioritize tasks to meet the demands and timelines of day-to-day operations
  • Proven abilities in preparing, designing and distributing internal/external correspondence, including: reports, presentations, letters, memos, minutes of meetings, etc.
  • Strong working knowledge and advanced technical skills in Windows, MS Word, PowerPoint, Outlook and Excel
  • Well-developed keyboarding skills (50 w.p.m. minimum-accuracy)
  • High degree of accuracy and attention to detail when performing a wide variety of tasks
  • Experience and ability in preparing agendas, minute-taking, and following up on actions required
  • Good knowledge of medical terminology
  • Good knowledge of electronic health record principles, such as the importance to maintain privacy and confidentiality
  • Must have a positive work and attendance record

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data entrypayroll entryminute-takingorganizing spreadsheetspreparing reportsdesigning presentationsmaintaining databaseskeyboard skillsattention to detailmedical terminology
Soft skills
interpersonal skillscommunication skillsorganizational skillstime managementadaptabilityinitiativecustomer focusprofessionalismdiplomacytact
Certifications
Medical Administrative Assistant certification