Executive Assistant
TRILLIONS EDGE
full-time
Posted on:
Location Type: Remote
Location: Remote • District of Columbia, Washington • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provides administrative support/assistance to Group, Senior & Executive leadership as assigned, including, but not limited to, the following: Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
- Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
- Performs office and file management functions by coordinating and handling information.
- Coordinates with TH Corp Travel Office travel arrangements and accommodations.
- Assists with maintenance of calendar, coordination of appointments, meetings and conference calls.
- Manages expense reports and timesheets.
- Coordinates, arranges, performs special projects or services as directed.
- Coordinates set-up of meeting rooms and catering needs as directed.
- Provides telephone receptionist duties on a regularly scheduled basis.
- Provide administrative support/assistance to Medical Directors at client hospitals as needed.
- Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
- Organizes and coordinates various company events such as Employee Appreciation Day, holiday luncheons, Group town halls, etc.
- Orders holiday/special occasion gifts, and post monthly birthdays.
- Update, maintain and distributes Region telephone directory. Other duties as assigned.
- Participates as a professional, responsible, cooperative administrative team member.
Requirements
- Two years of college or equivalent education preferred
- Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity
- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research
- Excellent interpersonal skills
- Professional demeanor with ability to interact with executive management
- Ability to handle multiple tasks and deadlines
- Ability to handle confidential information
- Good problem-solving/decision making skills
- Ability to work proactively
- Excellent communication skills (verbal and written, with emphasis on grammatical skills)
- Excellent organizational and time management skills
- Ability to support multiple persons with minimal direction/supervision
- Ability to work in team oriented environment
Benefits
- Health insurance
- 401(k) matching
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
word processingtranscriptioncalendar managementexpense reportingtimesheet managementoffice managementevent coordinationdata organizationInternet researchMicrosoft Word
Soft skills
interpersonal skillsprofessional demeanorproblem-solvingdecision makingcommunication skillsorganizational skillstime managementproactive work ethicability to handle confidential informationteamwork