Office Manager

Tricon Energy

Office Manager overseeing operations in Swiss and European offices for Tricon, a global leader in petrochemicals and materials distribution. Managing day-to-day operations and supporting regional logistics.

Posted 5/8/2026full-timeZurich • 🇨🇭 SwitzerlandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage day-to-day office operations, ensuring a well-organized and efficient workplace
Act as a key point of contact for employees, vendors, and external partners
Support regional offices with administrative coordination and logistics
Process invoices and ensure accurate and timely payments
Coordinate travel bookings, logistics, and employee queries
Support expense processes and manage external service providers
Organize meetings and internal office activities
Coordinate conference participation and attendance
Plan and support external events, including client appreciation initiatives
Support employee lifecycle administration (e.g. onboarding coordination, documentation)
Assist with visa applications and business travel documentation
Maintain and update internal tools and documentation (e.g. SharePoint)
Provide first-level IT support and liaise with internal teams
Collaborate closely with regional HR and the global administrative team, and act as back-up for your counterpart

Requirements

What you’ll need

Completed commercial apprenticeship (KV) or similar qualification
Experience in office management, administrative coordination, or a similar role
Strong organizational skills and the ability to manage multiple priorities
A proactive, hands-on, and service-oriented mindset
Structured and detail-oriented, with a reliable way of working
Able to coordinate effectively across teams and stakeholders
Confident using digital tools (e.g. MS Office, SharePoint, travel or expense systems)
Ability to handle sensitive information with discretion and professionalism
Experience in an international or multi-location environment is a plus
Willingness to travel occasionally within Europe
Fluent in English and either German or French (written and spoken)

Benefits

Comp & perks

Flexible work arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office managementadministrative coordinationinvoice processingtravel coordinationexpense managementemployee onboardingvisa application assistanceIT support

Soft Skills

organizational skillsproactive mindsetservice-orienteddetail-orientedreliable work ethiceffective coordinationdiscretionprofessionalism

Certifications

commercial apprenticeship (KV)