Treefera

Team Assistant and Office Manager

Treefera

contract

Posted on:

Origin:  • 🇬🇧 United Kingdom

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Salary

💰 £30,000 - £45,000 per year

Job Level

Mid-LevelSenior

Tech Stack

Unity

About the role

  • EA to Founders and support for the GTM team
  • Extensive diary management, prioritising, scheduling, and coordinating meetings across multiple time zones, often adapting plans at short notice
  • Organising travel itineraries, accommodation, and logistics for business trips
  • Preparing meeting agendas, briefing notes, and presentations as required
  • Acting as a key liaison between the executives and internal/external stakeholders
  • Supporting with investor, board, and high-priority client communications when needed
  • Managing expenses, reimbursements, and other administrative tasks efficiently
  • Plan and coordinate team events, workshops, and meetings to foster team collaboration and morale
  • Support onboarding of new employees, including equipment provision, account setups and toolkits for a seamless start
  • Manage and organise office operations and procedures, ensuring a tidy, safe and efficient workspace for employees and visitors
  • Oversee and liaise with vendors for merch, office supplies and equipment as needed
  • Handle mail, deliveries, and distribution of documents as required
  • Coordinate office moves and reconfigurations as required

Requirements

  • 3+ years’ experience as a high-performing PA or Team Assistant, with proven ability to take on Office Management responsibilities in a fast-paced, high-growth environment
  • Proficiency in extensive diary management for key personnel
  • Outstanding organisational and time management skills
  • Ability to anticipate needs and think several steps ahead
  • Excellent communication skills (both written and verbal) and strong attention to detail
  • Discretion, confidentiality, and emotional intelligence
  • Ability to juggle multiple priorities and adapt quickly to changing needs
  • Comfortable working independently and taking ownership in a fast-paced environment
  • Proficiency in Google Workspace, Slack, and other productivity tools
  • Team player – willingness to “muck in” and help colleagues
  • Brings fresh, creative ideas to team-building and morale-boosting initiatives including monthly team socials
  • Bring energy and create a welcoming attitude to the role by making the office a place where people enjoy coming to work
  • Desirable: Experience managing more than one executive
  • Right to work in the UK (application asks about right to work and sponsorship)