Executive Assistant

Trase

Executive Assistant supporting the President and CTO at Trase Systems, managing complex scheduling and logistics. High-impact role requiring judgment and organization for AI industry leaders.

Posted 5/19/2026full-timeRemote • Washington • 🇺🇸 United StatesSeniorLead💰 $120,000 - $150,000 per yearWebsite

About the role

Key responsibilities & impact

Provide dedicated support to the President and CTO
Act as a true gatekeeper—prioritizing time, managing interruptions, and confidently saying “no” when needed
Proactively manage and plan upcoming priorities, including shaping agendas weeks to months in advance
Track fast-moving commitments (e.g., external engagements) and ensure executives are prepared and present
Own complex calendars with constant changes (“calendar churn”)
Coordinate meetings across multiple time zones (U.S. and global)
Navigate last-minute changes with speed and sound judgment
Ensure executives have space for focus time, breaks, and realistic schedules
Manage all domestic and international travel booking end-to-end
Make smart, experience-based decisions (e.g., balancing cost vs. practicality—not defaulting to impractical early flights)
Align travel with business priorities and executive well-being
Own expense management, including submission and approvals
Ensure accuracy, timeliness, and alignment with company policies
Take full ownership of this process to reduce executive overhead
Liaise with internal teams and external stakeholders (customers, partners, investors)
Track down and coordinate executives when needed across competing priorities
Represent leadership with professionalism and clarity
Take on office administration responsibilities as the Seattle office launches
Support office setup, vendor coordination, and ongoing operations
Help establish processes and structure for a growing team
Support planning of company events (e.g., offsites, team gatherings, board meetings)
Initially a lighter lift, growing over time; partner with the broader team to execute
Help manage budgets and logistics for these events
Build and improve administrative processes as the company grows
Partner with Operations on scaling systems and workflows
Potential to support light business operations work over time (not a primary responsibility initially)

Requirements

What you’ll need

10+ years of experience supporting senior executives in fast-paced environments
Exceptional judgment and maturity—you know how to prioritize, push back, and make decisions independently
Highly organized and adaptable, with the ability to manage constant change
Strong communicator, comfortable working across all levels internally and externally
Experienced in managing complex travel, scheduling, and executive logistics
High level of discretion and trustworthiness with sensitive information
Based in the Seattle area and able to work in Pacific Time

Benefits

Comp & perks

Career track opportunity with potential for rapid advancement with strong performance as the firm grows
100% employer paid, comprehensive health care including medical, dental, and vision for you and your family.
Paid maternity and paternity for 14 weeks at employees' normal pay.
Unlimited PTO, with management approval.
Opportunities for professional development and continued learning.
Optional 401K, FSA, and equity incentives available.
Mental health benefits are available through Tara Mind.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel bookingexpense managementevent planninglogistics managementadministrative processesbudget managementschedulingstakeholder coordinationoffice administration

Soft Skills

exceptional judgmentmaturityorganizational skillsadaptabilitystrong communicationdiscretiontrustworthinessdecision-makingprioritizationprofessionalism