Board Liaison, Office Operations Coordinator

TransformingAge

Board Liaison & Office Operations Coordinator providing administrative support and serving as a liaison to multiple boards and committees. Ensuring organized governance and administrative operations in a hybrid work environment.

Posted 6/12/2026full-timeAlameda • California • 🇺🇸 United StatesMid-LevelSenior💰 $30 - $39 per hourWebsite

About the role

Key responsibilities & impact

Provides administrative and office operations support while serving as a trusted liaison to multiple boards and committees.
Keeps governance and administrative operations organized, accurate, and on track.
Supports adherence to bylaws, governance requirements, and board best practices.
Applies working knowledge of bylaws, policies, and board cadence to support timely execution of board-related deadlines and deliverables.
Drafts agendas in coordination with board leadership and executive partners.
Prepares, assembles, distributes, and tracks board and committee meeting materials.
Provides administrative support in a hybrid work environment, including regular on-site coverage in the Alameda office.
Serves as liaison for office facilities, vendors, and service providers.
Supports document preparation, scanning, filing, and records management.
Identifies and implements opportunities to streamline administrative processes.
Assists with project‑based and event‑based administrative needs as they arise.
Administers board portal access, permissions, posting, and maintenance.
Manages board and committee communications, including post-meeting stakeholder communications.
Coordinates board and committee meeting logistics, including venues and technology readiness.
Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
Oversees board and committee calendars, rosters, governance documentation, and official records.
Provides administrative support for designated governance-related budgets, expenses, reimbursements, and invoice routing.

Requirements

What you’ll need

High School Diploma or equivalent
Bachelors' in Business, Communications, or similar preferred
Demonstrated experience as an Executive Assistant, Board Liaison, board support professional, or experienced administrative coordinator
Demonstrated experience supporting boards and committees, including nonprofit California board governance experience
Experience supporting hybrid or distributed teams preferred
Strong written communication skills, including agendas and formal meeting minutes
Ability to maintain confidentiality and exercises sound judgment and discretion in handling highly sensitive, confidential, and legally privileged information
Ability to manage multiple priorities, deadlines, and competing demands in a dynamic environment
High adaptability and comfort working with ambiguity
Strong organizational skills and attention to detail
High degree of digital literacy, including proficiency in the Microsoft 365 product suite and other web-based applications, experience using AI tools (e.g., Copilot, ChatGPT, or similar)
Flexibility in schedule hours, including evenings, Saturdays/Sundays, and extended days during board cycles
Able to travel for board and committee meetings, as needed. (Up to 25% of the time).

Benefits

Comp & perks

Medical
Vision
Dental
401(k) with matching
Paid Time Off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportboard governancerecords managementdocument preparationmeeting logisticsagenda draftingmeeting minutes preparationbudget managementproject coordinationevent coordination

Soft Skills

written communicationconfidentialityjudgmentdiscretionorganizational skillsattention to detailadaptabilitytime managementmulti-taskingflexibility

Certifications

High School DiplomaBachelor's in BusinessBachelor's in Communications