Transact Campus

Executive Assistant

Transact Campus

full-time

Posted on:

Location Type: Office

Location: Scottsdale • Arizona • 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • Handles strategic meeting calendar ensuring timing and logistical details are in place to maximize the Executive Leadership team efforts while acting as a liaison on behalf of them. Ensure the Executive Leadership team is prepared for Board Meetings, Executive Offsites, All-Hands Meetings and Keynotes
  • Create agendas for meetings, join meetings with CEO and direct reports where appropriate, taking notes and drafting meeting recaps including decisions, action items and due dates
  • Manage multiple projects simultaneously, capturing all items in Excel and/or similar productivity tools, updating Executive Leadership team on progress regularly and proactively.
  • Organize and prioritize critical issues and required information for the Executive Leadership team where appropriate to facilitate efficient decision making and implementation.
  • Prepares travel agendas including expense reports and timely and efficiently.
  • Prepare PPT’s and talking points for external meetings and presentations with Marketing oversight where required.
  • Research, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Leadership team, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Takes notes at each senior leadership meetings and provides recap of decisions and action items.
  • Availability to complete all the above both in and outside of normal business hours, as it functions with Executive Leadership team

Requirements

  • Bachelor’s degree or equivalent work experience
  • 3-5 years’ experience supporting of senior level team members
  • Expert level written and verbal communication including writing, editing, spelling/grammar, messaging skills
  • Proven ability to work with a great deal of discretion, protecting sensitive personal and company information
  • Highly proficient in Excel, Microsoft Word and PowerPoint
  • Knowledge of SharePoint or other intranet tools a plus
  • Extremely detail-oriented, organized and able to thrive in a fast-paced, deadline-driven environment - you must love creating order out of chaos
  • Flexible in terms of responsibilities and responsiveness with a positive can-do spirit
  • Natural ability to multitask and prioritize time-sensitive assignments in a dynamic environment
  • Quick learner - have a knack to figure out new systems and adapt on the go
  • Independent - the ability to work under little direction and exercise sound judgment when making time-sensitive decisions
  • Problem solver - you will be able to actively find a creative solution efficiently and proactively
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Composed professional - people love working with you because you are compassionate and stay cool under pressure matched with your drive to get stuff done.
  • Education industry experience a plus but not required.
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Flexible work arrangements
  • Professional development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
ExcelMicrosoft WordPowerPointwritingeditingspellinggrammarmessaging
Soft skills
detail-orientedorganizedmultitaskingprioritizationflexibilityproblem solvingresourcefulnessindependencecommunicationcomposure