Project Administrator

Trane Technologies

Service Project Administrator managing HVAC service documentation, project costs, and invoicing for Trane Technologies. Coordinating billing, payroll records, reports, and service teams.

Posted 8/13/2026full-timeWilmington • Massachusetts, Rhode Island • 🇺🇸 United StatesJuniorMid-Level💰 $68,178 - $94,640 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong communication and organizational skills while effectively managing invoicing processes, project costs, and billing disputes. Capable of multitasking and prioritizing tasks in a fast-paced environment, with a proactive approach to teamwork and independent work.

Highest-signal resume keywords

Invoicing Process ManagementProject Cost CoordinationBilling Dispute ResolutionStrong Communication SkillsHVAC Systems Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Cost RecordingPayroll Documentation PreparationAccounts Receivable MonitoringReport Generation and InterpretationBilling Backlog Review

Soft Skills

Proactive ApproachTeam CollaborationMultitasking AbilityTask PrioritizationFlexibility

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

HVACService BillingCross-Functional Team CoordinationTechnician Time ManagementInternal Project Team Meetings

About the role

Key responsibilities & impact

Coordinate with cross-functional team members to accurately and timely record project costs, including materials, timesheets, labor hour allocation, and daily reports
Initiate invoicing for completed work
Prepare payroll documentation and manage technician applied and unapplied time
Perform general administrative functions supporting service billings
Generate, interpret, and print assigned reports
Monitor accounts receivable invoicing status
Review, investigate, and help resolve billing disputes with internal teams and customers
Communicate with team members, Service Managers, Service Technicians, Service Account Managers, HVAC Field Technicians, customers, and Trane claims
Cross-train to cover other service project administrators when staffing needs arise
Schedule and participate in internal project team meetings
Validate cost to date and reconcile project data in the business system
Manage invoicing process, coordinating format, layout, attachments, and mailing with Shared Financial Services
Review billing backlog and coordinate resolution of obstacles

Requirements

What you’ll need

High School diploma or GED and up to two (2) years of related experience and/or training, or equivalent combination of education and experience
Strong communication skills
Proactive approach and willingness to work independently and as part of a team
Ability to multitask and work well on a team
Proven experience prioritizing tasks to meet tight deadlines in a high-paced environment
Familiarity with HVAC systems preferred, not required
Flexibility to work overtime and weekends as required

Benefits

Comp & perks

Health insurance for you and your family
Holistic wellness programs with generous incentives
Fertility coverage
Adoption/surrogacy assistance
401K match up to 6%, plus an additional 2% core contribution (up to 8% company contribution)
15 vacation days
9 paid holidays
3 floating holidays
Sick leave
Volunteer leave
Parental leave
Educational and training opportunities through company programs
Tuition assistance
Student debt support
Flexibility to help balance life’s demands