Toyota Connected North America

Administration

• Greet, sign in, and assist guests, clients, customers, and visitors in a professional and welcoming manner
• Manage visitor access, guest badges, and maintain security awareness
• Maintain a polished, organized, and professional front desk and reception area
• Coordinate facilities-related maintenance requests such as restroom issues, leaks, and office repairs
• Partner with property management on parking, security, access badges, temperature control, and building-related concerns
• Assist with troubleshooting office issues and escalate as needed
• Manage and maintain fleet vehicle documentation and records
• Support other administrative staff to ensure a smooth, efficient, and professional office environment
• Research and evaluate facilities and administrative vendors as needed
• Submit purchase orders through internal procurement system
• Prepare, submit, and track expense reports related to facilities, office operations, and administrative support
• Maintain and update the organizational chart, ensuring accuracy and timely updates
• Maintain and update the company-wide event calendar, including company holidays
• Coordinate internal office events, social hours, and cultural initiatives
• Coordinate daily lunch orders with various vendors, including menu planning, ordering, and delivery coordination
• Prepare and manage the weekly lunch order form
• Maintain inventory of corporate gifts, including new hire, executive and new baby gifts
• Order bereavement and hospital support flowers as needed
• Order, maintain, and track inventory of office supplies, snacks, beverages, kitchen items, and catering supplies
• Ensure reception, coffee bar, lunchroom, kitchen, and common areas remain clean, organized, and well-stocked
• Receive, sort, and notify team members of incoming mail, packages, and special deliveries
• Prepare outgoing shipments and mailing labels
• Maintain organized records related to office operations and executive support

Receptionist, Office Administration Coordinator