Accounting Assistant

Toppan Merrill

Accounting Assistant managing data entry and reconciliation for financial operations at Toppan Merrill. Requires attention to detail and proficiency in accounting software and processes.

Posted 5/20/2026full-timeSt. Paul • Minnesota • 🇺🇸 United StatesMid-LevelSenior💰 $20 - $30 per hourWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Creates and maintains vendor database, updating demo graphics, banking details to include international and domestic, and tax identification details for US.
AP Problem solving; investigates payment discrepancies, inquiries from internal/external vendors, and maintains group mailboxes.
AR Problem solving; investigates receipt discrepancies, inquiries from internal/external clients, and maintains group mailboxes.
Runs and compiles the weekly AP aging reports.
Runs the AR deferred revenue report and provides to the billing managers for review.
Audits for employee expense reports based on the policy.
Reviews account coding for our Sartell freight invoices and sends off for approvals.
Downloads the freight invoices from the portals for UPS and FedEx.
Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
Month end pre-close reporting for Alliance and Oracle.
Audit cases, compiles the details necessary for audit requests.

Requirements

What you’ll need

3+ years of experience in accounting data entry with high accuracy and attention to detail
Proficiency in Microsoft Office (Word, Excel)
Previous experience in Oracle Accounting Software or other accounting systems
Proven ability to support internal clients by addressing requests, resolving issues, and ensuring timely service delivery
Quick learner with the ability to adapt to new systems, processes, and tools efficiently
Solid knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes, including invoicing, payments, and reconciliations

Benefits

Comp & perks

Enhanced Medical, Dental, Vision and Life insurance for employees and dependents
401(k) with company match with full vesting from date of hire
Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays.
Paid parental leave
Paid community involvement/volunteer days
Wellness Resources and Employee Assistance Programming

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounting data entryaccounts receivableaccounts payableinvoicingpaymentsreconciliationsauditreportingdata analysisproblem solving

Soft Skills

attention to detailadaptabilitycustomer servicecommunicationtime managementteam collaborationissue resolutionorganizational skillsquick learningsupporting internal clients