AR Specialist

TopBuild

AR Specialist handling collections, payments, lien documentation, and billing for QXO’s insulation and building-material distribution business. Supporting customers and cash-flow targets remotely across California locations.

Posted 8/17/2026full-timeRemote • California • 🇺🇸 United StatesJunior💰 $17 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in credit and collections processes, including payment negotiation, lien management, and customer account maintenance. Proficient in utilizing Microsoft Office, Advanced Excel, and Oracle for effective financial reporting and data management.

Highest-signal resume keywords

Credit And Collections ExperienceAdvanced Excel ProficiencyLien And Bond ManagementMicrosoft Office ExpertiseStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Credit And CollectionsBasic Accounting KnowledgePayment ProcessingInvoice PreparationDispute ResolutionData EntryFinancial ReportingCustomer Account ManagementEIPP Access AssistanceNotice To Owner (NTO) Initiation

Soft Skills

Attention To DetailIntegrityProfessionalismCustomer Relationship ManagementProblem-Solving

Tools & Technologies

HighRadiusOracleERP SystemsMicrosoft OfficeOutlook

Certifications & Qualifications

Notary Eligibility

Industry Keywords

Building Materials DistributionConstructionInsulationDelinquent ReceivablesCash Flow Management

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

Provide administrative and collection support for the AR Manager and assigned account portfolio
Partner with sales and administrative teams to promote sales, meet cash flow targets, and mitigate delinquent receivables and bad-debt loss
Contact customers for payment and balance collection needs with sales goals and customer relationships
Negotiate and secure payment arrangements with delinquent accounts within authority limits
Process check, ACH, and credit card payments
Assist customers with EIPP access and online payments
Initiate Notice to Owner (NTO) and lien documents; monitor and maintain Lien/Bond rights; execute lien waivers and file Lien/Bond Claims
Prepare and send statements, invoices, and AIA billings; maintain HighRadius/Oracle distribution records
Coordinate outgoing customer mailings and supporting documents
Support ARM efforts to monitor and improve collection
Maintain current customer collection notes in the system of record
Resolve discrepancies, disputes, short payments, and payment inquiries for internal and external customers
Escalate issues appropriately and respond quickly to customer requests
Assist with month-end close and ad hoc reporting
Perform other assigned duties and responsibilities

Requirements

What you’ll need

Minimum 18 years of age
1–3 years’ experience in credit and collections or billing
Basic accounting and finance knowledge
Previous experience in building materials distribution, construction, or insulation is a plus
Lien and Bond experience preferred
Microsoft Office, Outlook, and ERP experience
Advanced Excel and Oracle highly valued
Eligibility to obtain Notary when hired
High School diploma or GED required
Valid driver’s license required if operating a Company Vehicle
Occasional opportunity for local or national travel
Excellent written and verbal communication skills
Strong attention to detail, demonstrated integrity, and professionalism
Ability to work in a typical office environment, including standing, bending, lifting packages under 10 lbs., and remaining stationary for long periods
Ability to regularly input and retrieve words or data from an automated/computer system

Benefits

Comp & perks

Competitive Compensation
Medical, Dental and Vision
Strive Wellness Program
401(k) Matching
Paid Holiday and Paid Time Off (PTO) for all positions
AssuredExcellence®: minimal to no cost medical care and prescription drugs
Flexible Spending Accounts (FSA): Healthcare and Dependent care
Health Spending Account (HSA): with employer contribution
Life & Disability Insurance
Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.
Employee Referral Bonus
Paid Military Leave
Tuition Reimbursement
Length of Service Award
Variable compensation may be offered