Office Management, Client Relations – Architecture & Construction

Toolbox Baumanagement GmbH

Teilzeit-Office-Management und Kundenbetreuung bei Toolbox Baumanagement GmbH. Koordination von Bauprojekten, Kunden, Unterlagen und gelegentlicher Baubetreuung vor Ort.

Posted 8/16/2026part-timeAllschwil • 🇨🇭 SwitzerlandMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills to effectively manage office operations and client relations, ensuring smooth project execution both administratively and on-site. Possesses a foundational understanding of construction management and site procedures, facilitating coordination among stakeholders.

Highest-signal resume keywords

Office ManagementClient SupportOrganizational SkillsConstruction ManagementCommunication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

DocumentationCRM HubSpotSite SupervisionAppointment CoordinationProject Coordination

Soft Skills

Proactive CommunicationReliabilityStructured Work Style

Certifications & Qualifications

Degree in Architecture

Industry Keywords

Client RelationsProject StakeholdersAdministrative TasksSite Procedures

About the role

Key responsibilities & impact

Office management and ensuring structured processes in day-to-day operations
Personal client support and first point of contact for inquiries
Coordination of appointments, documentation, and communication among project stakeholders
Support with light site supervision or construction management on-site or in coordination with the team
Making occasional phone calls to arrange appointments or coordinate with clients — maximum approx. 10 per week; no cold calling
Reliable documentation of work in the CRM HubSpot
Organization and coordination acting as the interface between clients, project participants, and management
Helping ensure projects run smoothly both administratively and on-site

Requirements

What you’ll need

Approximately 20 hours per week, schedule flexible
Maximum of 10 phone calls per week for client support and appointment coordination
Reliable organizational skills and communication in daily operations
Ideally a completed degree in architecture
Interest in or initial experience with office management and client relations
Structured and organized work style with the ability to keep an overview across multiple projects
Confident and proactive communication with clients and project stakeholders
Preferably a basic understanding of site procedures and construction management
Openness to a role combining administrative and site-related tasks
Willingness to be occasionally present on-site in Basel or the surrounding area

Benefits

Comp & perks

Above-average fixed hourly pay
Guaranteed bonus for successful client support or project completions
Onboarding and shadowing with management on the first day
Tools and support provided at the start
Regular check-ins and feedback
Progress is measured transparently and continuously improved