Administrative Coordinator

Too Sweet Cakes

Administrative Coordinator supporting Too Sweet Cakes’ Owner with scheduling, travel, paperwork, and team coordination. Hybrid Phoenix role at a growing handcrafted bakery.

Posted 8/12/2026full-timePhoenix • Arizona • 🇺🇸 United StatesJunior💰 $23 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while managing scheduling, travel logistics, and confidential information. Proficient in providing administrative support and acting as a gatekeeper for effective communication and task management.

Highest-signal resume keywords

Administrative Support ExperienceTravel Booking and Logistics ManagementMicrosoft Office ProficiencyExcellent Written and Verbal CommunicationStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document OrganizationScheduling ManagementTravel ArrangementLogistics CoordinationEmail Management

Soft Skills

Attention to DetailJudgment and DiscretionFlexibility and AdaptabilityTrustworthiness

Tools & Technologies

Google Workspace

Industry Keywords

Executive SupportConfidentialityGatekeeper Role

About the role

Key responsibilities & impact

Assist the Owner with personal and professional paperwork, filing, and document organization
Manage the Owner’s scheduling and calendar, coordinating meetings and appointments
Arrange company travel, including booking flights, hotels, rental cars, and other logistics
Serve as a first point of contact for requests directed to the Owner, handling matters that do not require her direct attention and rerouting or summarizing matters that do
Reduce the volume of direct emails and requests reaching the Owner by fielding routine matters
Respond to team members’ general questions about company information or the Owner’s availability
Support day-to-day tasks and errands as needed
Keep documents, records, and information organized and accessible
Provide general administrative support on projects as they arise
Maintain confidentiality and discretion regarding sensitive business and personal information

Requirements

What you’ll need

1–2+ years of experience in an administrative, coordinator, or executive support role
Strong organizational skills and attention to detail
Comfortable acting as a gatekeeper/filter and using good judgment on what needs the Owner's attention
Experience booking travel and managing logistics
Trustworthy and comfortable handling personal and confidential matters
Excellent written and verbal communication skills
Proficiency in Microsoft Office / Google Workspace
Flexible and able to adapt to varying needs

Benefits

Comp & perks

Full-time position
Direct working relationship with the Owner
A dynamic team environment where collaboration is key
Opportunity to work at a growing local bakery known for its high-quality products
Eligible for benefits the 1st of the month following 60 days of full-time employment