tonies® USA

Executive & Team Assistant – People & Culture

tonies® USA

full-time

Posted on:

Location Type: Hybrid

Location: Düsseldorf • Germany

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About the role

  • Facilitate high-level meetings and leadership forums by preparing agendas, managing documentation, and ensuring clear follow-up on action items
  • Proactively manage CHRO’s schedule, ensuring focus on impactful business priorities
  • Take full ownership of company fleet management for Germany, managing administrative processes and provider relationships
  • Track budgets, manage invoices, and coordinate financial workflows for People & Culture team
  • Lead the planning and execution of team meetings, social events, and offsites
  • Coordinate domestic and international travel arrangements for CHRO and key team members
  • Prepare and submit expense reports for the CHRO
  • Contribute to organizational initiatives and lead HR-related administrative projects independently
  • Manage external stakeholders communications and facilitate meetings as needed

Requirements

  • Extensive experience in an Executive Assistant or Team Admin role in fast-paced, international environments
  • Excellent communication skills in both German and English
  • Ability to process information rapidly and pivot easily as priorities change
  • Organized with close attention to detail while managing multiple stakeholders and projects
  • Proficient in Google Workspace and Microsoft Office
  • Experience handling sensitive information with confidentiality and professionalism
Benefits
  • Deutschlandticket (public transport ticket) for unlimited mobility
  • Monthly contribution for office parking space
  • Leasing bicycle
  • Remote work subsidy
  • Subsidies for company pension plans
  • Occupational pension schemes
  • Occupational disability insurance
  • 30 days of paid annual leave
  • Three additional days off such as Rosenmontag, Christmas Eve, and New Year's Eve
  • Up to 10 "toniecation days" (unpaid leave days)
  • Internal and external training opportunities
  • Individual learning budget
  • Language learning app Babbel access
  • Meditation app Calm access
  • Attractive discounts on tonies products
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
budget managementinvoice coordinationexpense reportingfleet managementproject management
Soft Skills
communicationorganizational skillsattention to detailadaptabilitystakeholder management