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Executive & Team Assistant – People & Culture
tonies® USAExecutive Assistant to CHRO in a global company managing administrative tasks and strategic coordination. Supporting the People & Culture team with logistics and communication management.
About the role
Key responsibilities & impact- Facilitate high-level meetings and leadership forums by preparing agendas, managing documentation, and ensuring clear follow-up on action items
- Proactively manage CHRO’s schedule, ensuring focus on impactful business priorities
- Take full ownership of company fleet management for Germany, managing administrative processes and provider relationships
- Track budgets, manage invoices, and coordinate financial workflows for People & Culture team
- Lead the planning and execution of team meetings, social events, and offsites
- Coordinate domestic and international travel arrangements for CHRO and key team members
- Prepare and submit expense reports for the CHRO
- Contribute to organizational initiatives and lead HR-related administrative projects independently
- Manage external stakeholders communications and facilitate meetings as needed
Requirements
What you’ll need- Extensive experience in an Executive Assistant or Team Admin role in fast-paced, international environments
- Excellent communication skills in both German and English
- Ability to process information rapidly and pivot easily as priorities change
- Organized with close attention to detail while managing multiple stakeholders and projects
- Proficient in Google Workspace and Microsoft Office
- Experience handling sensitive information with confidentiality and professionalism
Benefits
Comp & perks- Deutschlandticket (public transport ticket) for unlimited mobility
- Monthly contribution for office parking space
- Leasing bicycle
- Remote work subsidy
- Subsidies for company pension plans
- Occupational pension schemes
- Occupational disability insurance
- 30 days of paid annual leave
- Three additional days off such as Rosenmontag, Christmas Eve, and New Year's Eve
- Up to 10 "toniecation days" (unpaid leave days)
- Internal and external training opportunities
- Individual learning budget
- Language learning app Babbel access
- Meditation app Calm access
- Attractive discounts on tonies products
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budget managementinvoice coordinationexpense reportingfleet managementproject management
Soft Skills
communicationorganizational skillsattention to detailadaptabilitystakeholder management