tonies® USA

Executive Assistant – COO, CIO

tonies® USA

full-time

Posted on:

Location Type: Hybrid

Location: Düsseldorf • Germany

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Proactively manage complex calendars, priorities, and workflows for the COO and CIO
  • Anticipate needs, resolve conflicts, and ensure optimal time allocation aligned with business priorities
  • Serve as a primary interface between the executives and internal and external stakeholders
  • Ensure clear, professional, and timely communication across all levels of the organization
  • Plan, prepare, and coordinate high-level meetings (Board, C-level, leadership forums)
  • Prepare agendas, materials, and follow-ups to support effective decision-making and execution
  • Support strategic initiatives, including conducting research, analysis, and preparing high-quality presentations
  • Track key action items and ensure follow-through across teams
  • Organize efficient international travel, including complex itineraries
  • Oversee executive office operations to maintain a smooth and professional environment
  • Handle sensitive information with the highest level of discretion
  • Support adherence to governance, deadlines, and key business processes
  • Identify and eliminate bottlenecks across NPI and PDP processes
  • Establish proactive risk management and mitigation routines for launch readiness and production ramp-up

Requirements

  • 5+ years of experience as an Executive Assistant supporting senior leadership
  • Experience in a fast-paced, international environment (e.g., publicly listed company, consulting, finance, or tech)
  • Outstanding organizational and prioritization skills
  • Strong communication skills in German and English (written and spoken)
  • High attention to detail combined with a pragmatic, solution-oriented mindset
  • Ability to manage multiple stakeholders and topics simultaneously
  • Advanced proficiency in Google Workspace and Microsoft Office (especially PowerPoint and Excel)
Benefits
  • Deutschlandticket (public transport pass) for unlimited mobility
  • Monthly contribution toward office parking
  • Bike leasing
  • Remote work allowance
  • Employer contributions to company pension plans
  • Occupational pension schemes
  • Occupational disability insurance
  • 30 days of paid annual leave
  • Three additional company days off (e.g., Rosenmontag, Christmas Eve, New Year's Eve)
  • Up to 10 "toniecation" unpaid leave days
  • Internal and external training opportunities
  • Individual learning budget
  • Access to the Babbel language-learning app
  • Access to the Calm meditation app
  • Attractive discounts across the full range of tonies products
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementworkflow managementresearchanalysispresentation preparationaction item trackingrisk managementbottleneck identificationgovernance adherenceproduction ramp-up
Soft Skills
organizational skillsprioritization skillscommunication skillsattention to detailsolution-oriented mindsetstakeholder managementconflict resolutiondiscretionproactive mindsettime allocation