Executive Assistant – COO, CIO

tonies® USA

Executive Assistant supporting COO and CIO at tonies, a leading interactive audio platform for children. Managing executive priorities, communications, and strategic initiatives in a hybrid role.

Posted 4/12/2026full-timeDüsseldorf • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Proactively manage complex calendars, priorities, and workflows for the COO and CIO
Anticipate needs, resolve conflicts, and ensure optimal time allocation aligned with business priorities
Serve as a primary interface between the executives and internal and external stakeholders
Ensure clear, professional, and timely communication across all levels of the organization
Plan, prepare, and coordinate high-level meetings (Board, C-level, leadership forums)
Prepare agendas, materials, and follow-ups to support effective decision-making and execution
Support strategic initiatives, including conducting research, analysis, and preparing high-quality presentations
Track key action items and ensure follow-through across teams
Organize efficient international travel, including complex itineraries
Oversee executive office operations to maintain a smooth and professional environment
Handle sensitive information with the highest level of discretion
Support adherence to governance, deadlines, and key business processes
Identify and eliminate bottlenecks across NPI and PDP processes
Establish proactive risk management and mitigation routines for launch readiness and production ramp-up

Requirements

What you’ll need

5+ years of experience as an Executive Assistant supporting senior leadership
Experience in a fast-paced, international environment (e.g., publicly listed company, consulting, finance, or tech)
Outstanding organizational and prioritization skills
Strong communication skills in German and English (written and spoken)
High attention to detail combined with a pragmatic, solution-oriented mindset
Ability to manage multiple stakeholders and topics simultaneously
Advanced proficiency in Google Workspace and Microsoft Office (especially PowerPoint and Excel)

Benefits

Comp & perks

Deutschlandticket (public transport pass) for unlimited mobility
Monthly contribution toward office parking
Bike leasing
Remote work allowance
Employer contributions to company pension plans
Occupational pension schemes
Occupational disability insurance
30 days of paid annual leave
Three additional company days off (e.g., Rosenmontag, Christmas Eve, New Year's Eve)
Up to 10 "toniecation" unpaid leave days
Internal and external training opportunities
Individual learning budget
Access to the Babbel language-learning app
Access to the Calm meditation app
Attractive discounts across the full range of tonies products

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementworkflow managementresearchanalysispresentation preparationaction item trackingrisk managementbottleneck identificationgovernance adherenceproduction ramp-up

Soft Skills

organizational skillsprioritization skillscommunication skillsattention to detailsolution-oriented mindsetstakeholder managementconflict resolutiondiscretionproactive mindsettime allocation