Marketing and Communications Admin Assistant
Toastmasters International
full-time
Posted on:
Location Type: Hybrid
Location: Englewood • Colorado • United States
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Salary
💰 $55,000 - $60,000 per year
About the role
- Oversee administrative duties in the office to ensure the department is operating smoothly.
- Support the Chief Marketing and Development Officer on a variety of tasks (scheduling appointments, maintaining calendars, etc.).
- Organize meetings, including meeting invites, note-taking, meeting room setup, etc.
- Plan office events for approximately 40 team members and design team-building activities.
- Serve as a spokesperson for the department when interacting with other departments, Toastmasters members, and vendors.
- Handle sensitive information in a confidential manner.
- Maintain billing statements, submit for reimbursement, and reconcile monthly variance reports.
- Communicate with staff and members via email and Microsoft Teams.
- Assist on project planning with spreadsheets.
- Handle all aspects of travel: reservations, itineraries, event registration, and expense reports.
Requirements
- Intermediate to advanced Microsoft Office skills.
- 3–5 years administrative assistant experience preferred.
Benefits
- Medical
- Dental
- Vision
- Life
- Short and Long-Term Disability Insurance
- 401(k) Retirement Plan with a match
- 15 days of paid Vacation
- 10 paid Sick days
- 12 paid Holidays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative dutiesschedulingnote-takingbilling statementsreimbursementvariance reportsproject planningtravel arrangementsexpense reports
Soft skills
organizationcommunicationconfidentialityteam-buildingspokesperson