Proposal & Marketing Specialist

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Marketing and Proposal Specialist at Geosyntec responsible for proposal management and marketing content development. Leading proposal preparation and coordinating marketing efforts for the AEC industry.

Posted 6/19/2026full-timeSeattle • Colorado, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $80 - $109,317 per yearWebsite

About the role

Key responsibilities & impact

Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production
Execute assigned proposal tasks with accuracy and minimal oversight
Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes
Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams
Support proposal kickoff and strategy meetings; prepare summary communications following check-ins
Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text
Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available
Prepare client-facing materials such as presentations, graphics, and supporting documentation
Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, OneDrive, Teams, etc.)
Maintain and manage procurement portals (e.g., PlanetBids, Ariba), including solicitation tracking, categorization, and email monitoring
Ensure timely and accurate proposal submission, supporting both digital and print production as needed
Draft content such as cover letters, executive summaries, project descriptions, and resumes with a focus on clarity, accuracy, and impact
Assist in preparing storyboards and early graphics planning for proposals and marketing materials; coordinate graphics support requests in a timely manner
Create first drafts of internal and external announcements; route for review and implement edits as directed
Collaborate with marketing teams and subject matter experts to update and develop new content, including brochures, flyers, and campaign materials
Maintain and organize content libraries (resumes, project sheets, proposal templates, visuals, etc.), ensuring accuracy and accessibility for future pursuits
Coordinate resume and project updates from practitioners, including new hires
Archive proposals after submission, saving out PDs, resumes, bios, etc., to appropriate folders
Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals, and mailing lists
Contribute to internal campaigns or newsletters by drafting and editing content as requested
Support the coordination and execution of targeted marketing campaigns, including planning, materials creation, analytics review, and follow-up
Conduct research on clients, competitors, and markets to support pre-positioning and pursuit strategies
Assist in preparing award submittals, presentations, and special initiatives that promote brand awareness or market positioning
Build strong working relationships with technical teams and marketing peers
Support collaboration across disciplines, offices, and with corporate marketing, High Growth Area partners, and Market, Practice & Client Development
Assist with proofreading, editing, and layout tasks for internal and external communications
Participate in special projects and other assignments as needed to support marketing and business development priorities

Requirements

What you’ll need

A Bachelor’s degree in Marketing, Communications, Journalism, Business, or a related discipline and at least four (4) years of progressive professional experience in the AEC industry (Architecture, Engineering, Construction), an Associate's degree and 6 years of experience or at least eight (8) years of directly related experience is required
Progressive professional experience performing increasingly complex and varied project assignments in leading proposal teams
Working knowledge of Microsoft Office programs (Excel, Outlook, PowerPoint, Word) and Adobe InDesign experience
Ability to manage multiple deadlines and possess exceptional planning, organizational, writing, and formatting skills
Proficiency in comprehending, evaluating, and interpreting various marketing, technical, and business documents
Proficient in crafting marketing materials and correspondence that are articulate, well-structured, effectively convey the intended message, and enhance brand recognition
Ability to create effective presentations and respond to inquiries from internal and external clients
Ability to write in a marketing and/or journalistic manner
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Excellent organizational, time management, and prioritization skills
Ability to adapt to different communication styles and thrive in a client deadline-driven work environment
Conscientious and flexible, with a strong work ethic and team player attitude.

Benefits

Comp & perks

9 paid holidays
2 floating holidays
Minimum of 8 sick days
Minimum of 11 vacation days per year
Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
401(k) plan
Various leaves of absence

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal preparationcontent developmentschedule trackingwritingeditingformattingpresentation creationresearchmarketing materials craftingproject management

Soft Skills

organizational skillstime managementcommunication skillsteam collaborationflexibilitywork ethicplanning skillsclient relationship buildingadaptabilityattention to detail