Project Administrator – Billing & Finance

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Project Administrator providing administrative and accounting support to North America West Region. Interacts directly with Geosyntec billing and accounting staff, clients, vendors, and subcontractors.

Posted 5/14/2026full-timeHouston • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Initiate billing cycle by generating and distributing prebill reports
Facilitate edits per the Project Manager’s direction and finalize invoice with required attachments and documentation
Submit invoices to client as instructed by Project Manager
Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms
Verify and/or edit project rate schedules and demographic data provided by Project Managers
Assess project revenue by accurately identifying variances and making necessary budget changes
Track accounts receivable and accounts payable for project processing
Generate established systems reports, as required
Drive personal, company, and rental vehicles to client or company project or office sites as needed

Requirements

What you’ll need

A High School diploma and 6 years (9+ preferred) of experience in project administration and invoicing, preferably in a professional services firm or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position.
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda.
Knowledge of job costing, contract file administration and comprehension of project revenue.
Working knowledge of Microsoft Office and proficiency in Excel.
Prior experience with Infor and Deltek.
Accurate data entry, writing and editing skills.
Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously.
Ability to effectively present information to Project Managers, and other internal clients.
Valid U.S. driver’s license and a satisfactory driving record for business errands.

Benefits

Comp & perks

Competitive pay
Benefits
Well-being programs to support you and your family

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project administrationinvoicingjob costingcontract file administrationdata entrywriting skillsediting skillsbudget managementaccounts receivableaccounts payable

Soft Skills

ability to read and comprehend complex instructionseffective writingability to manage multiple projectspresentation skillsdetail-orienteddeadline-orientedcommunication skills

Certifications

High School diplomavalid U.S. driver’s license