Project Administrator

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Project Administrator I managing specialized accounting functions and ensuring compliance at Geosyntec in Waterloo, ON. Supporting public and private sectors with environmental and infrastructure projects.

Posted 5/5/2026full-timeWaterloo • 🇨🇦 CanadaMid-LevelSenior💰 CA$28 - CA$39 per hourWebsite

About the role

Key responsibilities & impact

Perform various specialized accounting functions and ensure that procedures and practices are followed in accordance with company policy and contractual obligations.
Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
Verify and/or edit project rate schedules and demographic data provided by project managers.
Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
Review and submit employee expense reports in a timely manner.
Perform electronic timesheet administration procedures and manage timesheet flow as it relates to labor, class codes and project billing.
Initiate billing cycle and generate prebill reports, facilitate edits and finalize invoices for posting and clients.
Track accounts receivable and accounts payable as needed.

Requirements

What you’ll need

A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training.
Experience with Microsoft Office and basic knowledge of data entry techniques.
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda.
Ability to effectively write moderately complex correspondence and memoranda.
Ability to effectively present information to Project Managers and other internal clients.
Ability to interact professionally and maintain cooperative professional relationships with management and colleagues.
Valid Canadian drivers license and satisfactory driving record for business travel.

Benefits

Comp & perks

competitive pay
benefits
well-being programs to support you and your family

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accountingproject administrationinvoicingdata entryaccounts receivableaccounts payablecontract interpretationbilling cycle managementexpense report reviewtimesheet administration

Soft Skills

communicationprofessional interactionrelationship managementwritingpresentation skillscomprehensionattention to detailorganizational skillstimelinesscollaboration

Certifications

high school diplomaassociate degreebachelor’s degree in accountingbachelor’s degree in financevalid Canadian driver's license