Project Administrator

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Project Administrator responsible for specialized accounting functions at Geosyntec. Reviewing contracts, managing invoicing processes, and ensuring accurate project data.

Posted 4/28/2026full-timeKennesaw • Florida, North Carolina, Pennsylvania, South Carolina, Tennessee, Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to: Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
Verify and/or edit project rate schedules and demographic data provided by project managers.
Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
Review and submit employee expense reports in a timely manner to facilitate payment and processing.
Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections; Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing; Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation.
Submit invoices to corporate accounting for posting and to client as instructed by project manager; Track accounts receivable and accounts payable as needed for project processing; Assess project revenue by accurately identifying variances and making necessary budget changes.
Enter percent complete as instructed by project manager or designated employee. Complete all tasks in accordance with monthly accounting closing schedule; Generate established systems reports, as required; Maintain all documentation in accordance with branch and corporate policies; and Perform related work as required.

Requirements

What you’ll need

A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm
An associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position
Experience with Microsoft Office and basic knowledge of data entry techniques.
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda.
Ability to effectively write moderately complex correspondence and memoranda.
Ability to effectively present information to Project Managers, and other internal clients.
Ability to interact professionally and maintain cooperative professional relationships with management and colleagues.

Benefits

Comp & perks

Competitive pay and benefits
Well-being programs to support you and your family

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project administrationinvoicingdata entrybudget managementexpense reportingaccounts receivableaccounts payablecontract interpretationbilling cycle managementfinancial reporting

Soft Skills

communicationinterpersonal skillsorganizational skillsattention to detailproblem-solvingtime managementprofessionalismcollaborationpresentation skillscomprehension

Certifications

high school diplomaassociate degreebachelor's degree in accountingbachelor's degree in finance