Administrative Assistant

• Provide office and reception support and a professional "first impression" greeting clients and visitors
• Support both Overland Park, KS and St. Louis, MO offices at least 3 days a week, approximately 24 hours weekly
• Coordinate staff events (lunches, brownbag seminars, after hour social events, etc.) and employee functions
• Process incoming/outgoing mail and manage office correspondence
• Make travel arrangements and act as liaison with travel and car rental agencies
• Inventory and order office and field supplies; maintain office supply, furniture and equipment inventory and maintenance
• Schedule appointments, coordinate logistics for management and client events, conferences, and webinars
• Interact with property management for office/building needs and act as liaison between office personnel and property management firm
• Type, proofread, and assemble correspondence, reports, proposals, memos, charts, and documents
• Organize and prioritize information and calls; create logs and databases
• Assist in processing timesheets and expense reports as needed
• Coordinate logistics for conferences including procuring and setting up marketing booth; manage off-site storage and copier repair services
• Serve as point of contact for IT for new employee computers/phones and reporting technology issues; assist with workstation setup
• Serve as point of contact for vendors and retain copies of agreements
• Assist managers with onboarding and training of new staff; perform receptionist duties and local business errands
• Drive for local business errands to company project or office sites as needed

Administrative Specialist

Job Level

About the role

Requirements