Event Marketing Representative
Window Nation
Administrative Specialist
TinyURL
part-time
Posted on:
Origin: • 🇺🇸 United States • Kansas, Missouri
Visit company websiteJob Level
JuniorMid-Level
About the role
- Provide office and reception support and a professional "first impression" greeting clients and visitors
- Support both Overland Park, KS and St. Louis, MO offices at least 3 days a week, approximately 24 hours weekly
- Coordinate staff events (lunches, brownbag seminars, after hour social events, etc.) and employee functions
- Process incoming/outgoing mail and manage office correspondence
- Make travel arrangements and act as liaison with travel and car rental agencies
- Inventory and order office and field supplies; maintain office supply, furniture and equipment inventory and maintenance
- Schedule appointments, coordinate logistics for management and client events, conferences, and webinars
- Interact with property management for office/building needs and act as liaison between office personnel and property management firm
- Type, proofread, and assemble correspondence, reports, proposals, memos, charts, and documents
- Organize and prioritize information and calls; create logs and databases
- Assist in processing timesheets and expense reports as needed
- Coordinate logistics for conferences including procuring and setting up marketing booth; manage off-site storage and copier repair services
- Serve as point of contact for IT for new employee computers/phones and reporting technology issues; assist with workstation setup
- Serve as point of contact for vendors and retain copies of agreements
- Assist managers with onboarding and training of new staff; perform receptionist duties and local business errands
- Drive for local business errands to company project or office sites as needed
Requirements
- High School diploma or GED and at least 2 years of administrative/office experience; or equivalent combination of education, experience and training
- Effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment
- Accurate typing skills of a minimum of 40 to 50 wpm
- Must be organized and able to multi-task
- Excellent verbal and written communication skills
- Availability to work additional hours on short notice as required by project demands
- Valid U.S. driver’s license and a satisfactory driving record for business travel
