Job Level
Mid-LevelSenior
About the role
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
- Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
- Verify and/or edit project rate schedules and demographic data provided by project managers.
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation.
- Submit invoices to corporate accounting for posting and to client as instructed by project manager; Assess project revenue by accurately identifying variances and making necessary budget changes.
- Enter percent complete as instructed by project manager or designated employee.
- Complete all tasks in accordance with monthly accounting closing schedule.
- Review and submit employee expense reports in a timely manner to facilitate payment and processing.
- Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Track accounts receivable and accounts payable as needed for project processing.
- Maintain all documentation in accordance with branch and corporate polices.
- Perform related work as required.
- Drive for local business errands to company project or office sites, and other business-related errands, as needed.
Requirements
- A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position.
- Experience with Microsoft Office and basic knowledge of data entry techniques.
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda.
- Ability to effectively write moderately complex correspondence and memoranda.
- Ability to effectively present information to Project Managers, and other internal clients.
- Ability to interact professionally and maintain cooperative professional relationships with management and colleagues.
- Valid U.S. drivers license and satisfactory driving record for business travel.