Job Level
Mid-LevelSenior
About the role
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies
- Review contractual elements provided on project initiation forms, verify and/or edit project rate schedules and demographic data provided by project managers
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions
- Generate and distribute prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation
- Submit invoices to corporate accounting for posting and to client as instructed by project manager
- Assess project revenue by accurately identifying variances and making necessary budget changes
- Enter percent complete as instructed by project manager or designated employee
- Complete all tasks in accordance with monthly accounting closing schedule
- Review and submit employee expense reports in a timely manner to facilitate payment and processing
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing
- Track accounts receivable and accounts payable as needed for project processing
- Maintain all documentation in accordance with branch and corporate polices
- Drive for local business errands to company project or office sites, and other business-related errands, as needed
Requirements
- A high school diploma
- 6 years of experience in project administration and invoicing, preferably in a professional services firm or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position
- Experience with Microsoft Office and basic knowledge of data entry techniques
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda
- Ability to effectively write moderately complex correspondence and memoranda
- Ability to effectively present information to Project Managers, and other internal clients
- Ability to interact professionally and maintain cooperative professional relationships with management and colleagues
- Valid U.S. drivers license and satisfactory driving record for business travel