Regional Project Administrator
TinyURL
full-time
Posted on:
Location Type: Office
Location: Oakland • California, Colorado, Illinois, Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $91,475 - $146,360 per year
Job Level
SeniorLead
Tech Stack
ERP
About the role
- Oversee project initiation, billing and collection functions in a regional operations ensuring timeliness and accuracy;
- Ensure PA staff meet monthly billing objectives and timelines.
- Directly or indirectly manage PAs in the designated Region.
- Mentor staff on compliance with policies and procedures, monitor compliance with the same, and correct performance deficiencies;
- Review performance and compensation of subordinate staff on a timely basis; obtain prompt approval of compensation increases for subordinate staff.
- Maintain contact with clients’ business offices to confirm timely receipt of invoices and supporting documentation and work to resolve issues to ensure payment of invoices on a timely basis.
- Ensure established systems are maintained by project managers to update status, budgets, earned value analysis and other project related data on a regular basis.
- Develop and/or assist with training for professional staff, PMs and PAs on Corporate accounting and project management policies and procedures.
- Collaborate with regional leadership, project managers, and the Regional Finance Manager on key financial matters—such as cost accruals for lump sum projects, work in progress (WIP), challenging accounts receivable, and revenue recognition—to ensure compliance with established regional standards.
- Comply with the requirements of the company’s risk management program, remain alert to potential loss situations and bring to Regional Finance Manager’s attention.
- Supervise revenue review process for the region, working with PAs to identify variances, cost accruals and/or potential revenue sources (e.g. cash receipts, earned value).
- Generate reports to aid in tracking and analyzing financial data for the Regional Finance Manager, Operations, and department managers, including but not limited to profitability, productivity, accounts receivable, backlog, etc.
- Prepare project, financial, cost analysis or additional management reports as requested.
- Assist Regional Finance Manager with analysis of monthly financial reports focusing on revenues and expenses versus budgeted forecasts; identify large variances and perform research to determine cause and potential correction, if necessary; report to the Branch Manager and Regional Finance Manager any issues of variations from standards or expectations.
- Work with the Regional Finance Manager to develop the yearly budget for the Region for approval by regional leadership.
- Review monthly financials for accuracy related to accruals, allocations, revenue and expenses.
- Assist the Regional Finance Manager where needed to ensure accurate financial reporting.
- Travel occasionally for regional meetings.
- Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed.
Requirements
- A minimum of ten (10) years of progressively responsible experience coordinating and administering the invoicing process for a professional services firm, preferably in an engineering firm environment or a bachelor’s degree in accounting or finance and seven (7) years of experience.
- A bachelor’s degree from an accredited college with a major in accounting or finance is preferred; however, significant related experience may be considered.
- Knowledge of job costing, DCAA compliance procedures and contract file administration; and comprehension of project revenue and cost calculation.
- Comprehensive knowledge and experience using enterprise resource planning (ERP) and project management software.
- Intermediate knowledge of data entry techniques, use of spreadsheets to build formulae, link files, etc.
- Experience in leading teams and fostering strong relationships with both internal and external clients.
- Demonstrated proficiency in presenting information clearly and effectively in both individual and group settings.
- Valid U.S. driver’s license and a satisfactory driving record for business travel.
- Candidates must currently hold and maintain valid U.S. work authorization.
Benefits
- 9 paid holidays
- 2 floating holidays
- Minimum of 8 sick days
- Minimum of 11 vacation days per year
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- 401(k)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
invoicing processjob costingDCAA compliancecontract file administrationproject revenue calculationcost calculationfinancial reportingbudget developmentdata entry techniquesfinancial analysis
Soft skills
team leadershiprelationship buildingcommunicationmentoringperformance managementproblem solvinganalytical thinkingcollaborationpresentation skillsattention to detail
Certifications
bachelor’s degree in accountingbachelor’s degree in financevalid U.S. driver’s license